TERMS AND CONDITIONS OF CONTRACT: As from 1^st January 2024

      1.      Deposit and Confirmation

The Venue Hire as specified is payable within 7 days of the receipt of the Confirmation of Booking.  The Client’s deposit is acceptance of these terms and conditions.  (Failure to pay the deposit within the stated 7 days will result in automatic cancellation of the booking).

2. Forfeiture of Deposit

If the booking is cancelled within 60 days of the date of the booking there will be no refund of the room hire, your bond will be returned to you. Upon your payment via invoice, this is confirmation of your booking and therefore no refund will apply for whatever occurring reason.

3. Notification of Numbers Attending

1. No less than 5 days prior to commencement of any Function the Party shall confirm in writing with PURFC the precise number of people attending the Function, the timing schedule, menu requirements, technical details and all other details relating to the Function including set up as shown in the Schedule.
2. For events involving ‘per person’ pricing, the number of people invoiced will be for the number of people attending or the number of people notified whichever is the greater.

4. Duration of Function

1.  The Licensee shall ensure that the Function commences and terminates at the times specified in the Schedule or such other times as may as approved prior to the Function by the Licensor.     Should any failure of the Licensee to observe any such time frame cause any loss, claim or damage to the Licensor, the Licensee shall pay to the Licensor the amount of such loss, claim or   damage (including but not limited to penal or overtime labour costs incurred by the Licensor) together with any other sum to which the Licensor is entitled under these terms and conditions         upon   demand.
2.  Where any cost of any function is based upon a charge per hour of use of any Facilities for the Function, the Licensee shall pay all costs based upon the confirmed time period (as determined by   the Licensor) whichever is the greater.
   
3.  Bar Tabs are available and MUST be paid in full at the end of the night via credit card or cash, there is no invoices to be issued after the function.

5. Compliance with Health & Safety

The Client shall comply with the Health & Safety in Employment Act 1992 and acknowledges that for the time of the function the client is the ‘Person in Control’ for the purposes of the Act.  The client shall be responsible for ensuring the health and safety of contractors, their employees and subcontractors and any other person (visitor or otherwise) who enters the site in conjunction with the function or preparations for the function.  The Licensor may at their sole discretion take any steps that they deem necessary to ensure the Health and Safely of the event including hiring safety equipment and charging the costs of any such equipment onto the Licensee.

6.  Consumption of Food and Beverages

1.  No food or beverage of any kind is to be brought onto the premises by the Client or the Clients agents, guests or invitees without prior written authorisation or verbal consent from the   sixsixtysix  caterers, or PURC,  Any Alcohol confiscated by our security team or our bar management will not be returned.
2.  Under no circumstances what so ever is any food or beverage to be removed from the site by the Client or the Clients agents, guests or invitees.

7.    Behaviour

The Pakuranga United Rugby Club shall have the right to exclude or remove, as the case may be, any person or persons from the function and the premises if the Pakuranga United Rugby Club considers that the behaviour of such persons is objectionable or disorderly or likely to result in loss or damage to the premises or its contents or otherwise.

       Ensuring a safe event experience for you and your guests.

The Pakuranga United Rugby Club operates as a licensed premise under the terms and conditions of The Sale and Supply of Alcohol Act 2012.

The ability to host functions and events within The Pakuranga United Rugby Club provides a source of funding to benefit the club, its members, its teams and facilities. The potential risks to our liquor licence could impact the club, its members, its teams and club faculties.

Just like a bar or a nightclub located in the Viaduct Harbour, Ponsonby or Howick, The Pakuranga United Rugby Club is no different. Arriving with alcohol of any kind, with the intention of bringing alcohol into the club is prohibited. Alcohol purchased and consumed onsite is not permitted to leave the licensed premises at all times.

Carpark

    The Pakuranga United Rugby Club provides parking for guests attending an event held within the club. A liquor ban is in place within the car park      and on club property to reduce concerns as        loitering, vehicle damage, property damage and to ensure pedestrian safety while in the carpark.

We recommend guests on arrival, make their way to the main club entry, as we can provide a safe and secure environment within the club premises.

Event entry

Any person showing signs of intoxication, being under the influence of drugs, showing signs of or behaving in a disorderly manner will be denied entry to the club premises. This ensures a safe and comfortable environment for all event attendees. The Pakuranga United Rugby Club reserves the right to refuse entry as per The Sale and Supply of Alcohol Act 2012.

Safety and security personnel.

Safety and security personnel will be present to ensure a safe and secure event environment for guests to enjoy there evening safely. The security provider has been employed by and acts on behalf of The Pakuranga United Rugby Club to reduce risks associated with our liquor licence and to assist the club with guest safety while attending an event. Safety and security personnel carryout their duties in the best interests of the club and with the safety of our guests in mind.

8. Loss or Damage

1. The Client shall upon demand pay to the Licensor all costs for damage and/or loss to the premises and/or equipment caused by the Client, the Client’s agent’s guest or invitees.
2. The Pakuranga United Rugby Club staff shall inspect the premises as soon as is practicable following the completion of the function and shall forthwith advise the Client of details of any damage an/or loss, together with details of costs of repairs or replacement.
3. The Client shall occupy and use the Facilities at the Client’s own risk in all respects.  The Pakuranga United Rugby Club shall not be liable to the Client (or any other person) for any loss or damage whatsoever suffered by the Client (or any other person) in respect of use of the Event, the Facilities or the Centre.  The Client shall keep the Event and any chattels or products situated in the Centre belonging to the Client insured to full replacement value at all times.

9. Payment of Account

1. The Licensee shall pay to the Licensor the amount specified in the final invoice to the Licensee, together with any other amount owing by the Licensee to the Licensor within seven days of the Function to which such account relates in full and without deduction of any kind whatsoever by way of set-off counterclaim or other equitable or other lawful claim or otherwise howsoever.  In the case of non-limited liability companies or weddings, payment of account in full must be made 5 days prior to the commencement of the function or at a date specified by the Licensor.  Failure to pay the account by the specified date will result in automatic cancellation of the event.
2. The Client shall pay to the Pakuranga United Rugby Club 24% per annum (calculated daily) on overdue invoices.
3. Paying by Credit Card will incur a 3.4% Charge for all payments made through the Venue and Bar
4. Public Holidays there is a 15% surcharge

10. Remedying Default of Licensee

The Licensor may remedy any default of the Licensee under this agreement and charge the Licensee all costs (including penalty interest under this agreement and any other interest and legal cost) in so doing.

11. Smoke Alarms

Our Facilities and Buildings are fitted with Smoke Detectors.  Smoke Machines are not permitted to be used in any circumstances without prior written authorization from Pakuranga United Rugby Club Management.  All costs incurred due to the isolation of alarms or Fire Brigade callouts due to false alarms will be met in full by the Licensee and you will be liable to cover the cost.

12. Bond

A fully refundable bond $350.00 may be required from the Client prior to the commencement of the Client’s function.  This bond will be refunded in full upon an inspection of the facilities by management should there be no damage, food cemented into carpet,  alchol brought into premises or vomiting or any incurring charges.

13. Pricing

The prices quoted in the information pack you have received are subject to change.  Pakuranga United Rugby Club will notify the client of any alterations to prices as they occur.

14. Security

To protect the license premises and the safety of our members and our Guest, our host responsibility is that Two security guards are required for larger groups and 21st Birthdays, 2x Guards @ $500.00 for five hours 

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Signed    ……………………………………….  

Date        ………………………………………..