Name
1 The name of the Association shall be “Tennis Seniors Canterbury Country Association Incorporated” (hereinafter called “the Association”) (Rule changed – 10th August 2008)
Interpretation
2 In these rules unless a contrary intention appears “Sub Associations” means the Mid Canterbury Veterans Tennis Sub Association, Tennis Seniors Ellesmere Sub Association, Malvern Veterans Tennis Sub Association, Banks Peninsula Veterans Tennis Association, North Canterbury Veterans Tennis Sub Association and Hurunui Veterans Tennis Sub Association. (Rule changed – 10th August 2008)
Objects
3 The objects of the Association shall be:
(a) To encourage the playing of tennis for the love and enjoyment of the game.
(b) To encourage veteran players to continue to play tennis.
(c) To encourage social events and tournaments for veteran players.
(d) To arrange and facilitate where possible matches between Clubs, Associations, and overseas teams in Canterbury and throughout New Zealand and Overseas.
Members
4 Membership of the Association shall be divided into ordinary members and life members to whom the following provision shall apply:
(a) No person shall be accepted by the Association as an ordinary member unless:
(i) Aged 35 years or more (men). Aged 35 years or more (women). Rule change [4/8/2002]
(ii) A financial member of a tennis club affiliated to a Sub Association of the Canterbury Country Association. Rule change [11/8/1996]
(iii) Proposed in writing by the Sub Association of which he or she is a member or proposed in writing by one and seconded by another financial ordinary member of the Association.
(iv) Accepted into membership by the Committee.
(b) Persons who have rendered outstanding service to the Association may on the unanimous recommendation of the Committee be elected a life member by ballot at any Annual General Meeting and shall thereafter be entitled to all the privileges of an ordinary member without paying any subscription or special payment for such life membership not withstanding anything hereinbefore contained:
(i) A two-thirds majority shall be necessary at any Annual General Meeting to elect a life member having at least 10 years outstanding service to the Association.
(ii) A three-quarters majority shall be necessary at any Annual General Meeting to elect a life member having less than 10 years outstanding service to the Association.
(c) Subject to the foregoing life members shall have such rights and privileges as may be from time to time be fixed by the Association at an Annual General Meeting or in regulations made under these rules.
Cessation of Membership
5 (a) Any member may resign his or her membership by letter addressed to the Secretary of the Association but such resignation shall not relieve him or her from liability to pay any subscription or other dues payable by him or her in the then current year.
(b) The membership of any member may be terminated by a resolution of the Committee for non-payment of subscriptions of other dues of for conduct which is in the opinion of the Committee prejudicial to the character and reputation of the Association or its management and good government or its carrying out of any of its objects.
(c) Termination of membership will be effective upon the posting of a letter by the Association which need not state any reason addressed to the member concerned at the address last known to the Association notifying him or her of the fact.
Subscriptions
6 With the exception of life members an annual subscription shall be paid to the Association by every member in respect of each calendar year such subscription to be due and payable by the 30th November in each year. The amount of such subscription shall be fixed by the Association at the Annual General Meeting which shall have power to:
(a) Fix different rates of subscription for different classes of members.
(b) Provide for double or multiple subscription at concession rates.
(c) Provide for rebates for prompt payment.
(d) Fix any additional levies or charges as may from time to time be necessary or desirable in the interests of the Association or for the effective carrying out of its objects.
General Meetings
7 (a) Notice of any General Meeting shall be given to all Sub Associations in writing by posting or delivering to them not less than fourteen days before the meeting a circular notifying the date and place of meeting.
(b) Nominations for President, Vice President, Secretary and/or Treasurer shall be from the floor of the meeting and nominations for the committee shall be one nomination from each Sub Association as submitted to the Secretary prior to the Annual Meeting.
(c) At any General Meeting only financial ordinary members and life members shall have the right to speak but other members may be permitted to speak at the discretion of the Chairman.
(d) At any General Meeting four eligible voting persons shall constitute a quorum. If a quorum is not present within thirty minutes of the time set down for the meeting no business shall be transacted and the meeting shall be adjourned for not more than 28 days. Notice of the adjourned meeting shall be given as prescribed by clause 7(a) and if there is no quorum present at the commencement of the adjourned meeting then whatever number of persons eligible to vote are present at the expiration of 30 minutes after the commencement thereof shall constitute a quorum.
(e) Annual General Meetings shall be held no later than 30th September each year to receive reports and annual accounts and to make the elections required by these rules and to transact any other business of which due notice has been given.
(f) The Committee may and on the signed requisition of not less than six members
eligible to vote shall call a Special General Meeting at any time but at any such meeting only that business shall be transacted which shall have been referred to in the notice calling the meeting or which arises directly therefrom. Notice of all Special General Meetings shall be given to members in the same manner as a General Meeting. If the Executive shall fail to call a Special General Meeting within 30 days after receipt by the Secretary of a proper requisition then any one of the signatories to the requisition may call a Special General Meeting.
(g) The President of the Association shall preside as Chairman over all General Meetings of the Association but if he shall be absent or unwilling to act then the meeting shall elect its own Chairman.
(h) Nominations for President, Vice President, Secretary and/or Treasurer shall be from the floor of the meeting and nominations for the Committee shall be one nomination from each Sub Association as submitted to the Secretary prior to the Annual Meeting. Rule change [11/8/1996]
(h) For the purposes of these Rules herein the words “General Meetings” shall refer to both Annual General Meetings and the Special General Meetings unless the context otherwise provides.
Officers
8 The officers of the Association shall comprise the following:
(a) President
(b) Vice President
(c) Secretary
(d) Treasurer
(e) Committee shall consist of one member from each sub-association Rule change (1-8-2004]
(i) All officers shall be elected by the Association at its Annual General Meeting and must be ordinary members of the Club and hold office for the ensuing year and shall be eligible for re-election.
(ii) The Office of Secretary and Treasurer may in any year be combined and held by one person.
(iii) A reviewerr shall be elected each year by the Association at the Annual General Meeting to examine and report upon the accounts to be presented at the end of that current financial year and no office holder shall be appointed Reviewer. (Rule changed August 2017)
Patron
9 A General Meeting may appoint a Patron or Patrons who in the opinion of the members present has rendered valuable service to tennis or to the Association.
Committee
10 The Committee of the Association shall comprise all the office bearers and shall have power co-opt not more than three additional members to its number for such period as the Committee shall determine and the co-opted members need not be members of the Association but shall have full rights to speak at committee meetings.
Committee Meetings
11 The Committee may meet, adjourn and regulate its business in such a manner as it thinks fit. At any committee meeting three members shall constitute a quorum. The President shall preside as Chairman of all committee meetings but if he or she shall be absent or unwilling to act then the Committee shall appoint a Chairman for that meeting. The Chairman shall have a casting as well as a deliberative vote.
Executive
12 The Executive shall comprise the President, Vice President, Secretary and Treasurer and shall have power to transact urgent business arising between Committee meetings subject however to report and ratification by the Committee in each case at its next meeting.
Sub-Committees
13 The Executive may from time to time appoint such sub-committees as it may consider expedient for the effective management of the affairs of the Association and shall fix the powers and duties and regulate and supervise the work of every sub-committee so appointed. On any such sub-committee a majority of the members shall be ordinary members of the Association.
Vacancies
14 If any vacancies shall occur in any office then the Committee shall appoint a qualified person to hold that office until the next Annual General Meeting.
Management and Property
15 (a) The control disposition and management of all the affairs business moneys and property of the Association shall be vested on the Committee.
(b) The income and property of the Association from whatever source shall be applied solely towards the promotion of the objects of the Association and no portion of the funds shall be paid or transferred directly or indirectly by way of dividend bonus or otherwise to members of the Association.
(c) Cheques drawn on the Association bank account shall be signed by at least two Committee members authorised by the Committee for the purpose.
(d) The Committee shall have power to borrow or raise moneys for any purposes calculated to further the objects of the Association whether with or without security over all or any of the assets or property of the Association.
(e) Any moneys not immediately required by the Association may be invested by the Committee in such investments as it shall deem expedient from time to time.
(f) The Committee shall have power to purchase, take on or hire or acquire any real or personal property necessary or convenient for the carrying out of any of the objects of the Association and also to sell, lease, hire, exchange or dispose of the same.
(g) The Committee shall have the power to apply for any licences under the Sale of Liquor Act 1989 and its amendments or any enactment in substitution therefore.
(h) The financial year of the Association shall terminate on the 30th June in each year or on such other date as may be determined at a General Meeting.
Registered Office
16 The Registered Office of the Association shall be such place as the Committee may decide from time to time.
Seal
17 The Association shall have a common seal which shall be kept under the control of the Secretary and shall only be used pursuant to a resolution of the Committee and the affixing of the same shall be attested by two Committee members.
Colours
18 The colours of the Association shall be navy blue with an emblem.
Regulations
19 The Association may from time to time by resolution in any General Meeting make such regulations as it shall deem necessary for the general conduct of the affairs of the Association for fixing the powers and duties of the officers and committees of the Association for the rules and duties to be observed by members and officers and for any matters conducive to the furtherance of the objects of the Association provided that no regulation shall be inconsistent with or repugnant to these rules. At no General Meeting shall any regulations be made amended or rescinded unless notice of intention so to do has been included in the notice calling that meeting. In case of urgency or inconvenience the Committee may make regulations or amend or suspend existing regulations but with effect only until the next General Meeting of the Association.
Interpretations
20 If any doubt or ambiguity shall arise as to the meaning or interpretation of these rules the same may be resolved by a resolution of a General Meeting whose decision shall be final and conclusive.
Alterations
21 Any rule may be altered or rescinded and any new rule may be enacted in general meeting of the Association but only with the concurrence of at least two thirds of the members then present and entitled to vote. Written notice of any proposed alteration must be given to the Secretary at least two weeks before the meeting and shall be transmitted by him or her to the Sub Associations in the circular calling that meeting.
Winding Up
22 If in any General Meeting of the Association a resolution for the winding up of the Association shall be passed by a majority of votes of the members present and entitled to vote and such resolution shall at a Special General Meeting held not less than 30 days thereafter be confirmed by a resolution passed by a majority of votes of the members then present and entitled to vote the Association shall proceed to wind up in manner prescribed by “The Incorporated Societies Act, 1908”. Upon such winding up any moneys and property of the Association remaining after payment of its liabilities shall be disposed of in such a manner as shall be prescribed by a resolution passed by a majority of the members voting at the final Special General Meeting of the Association or a subsequent Special General Meeting called for the purpose.
Incorporated at Christchurch this 22nd day of June 1992. / Updated 1 August 2004 at AGM at Springston / Updated 10th August 2008 at AGM at Kirwee