School Sports - School Guide

Teams are entered in TeamBuilder - the area of Sporty for creating and managing your school’s teams. You can access TeamBuilder via the TeamBuilder tile on your Dashboard.

To enter a team:

1. From the Dashboard, click the TeamBuilder tile, then click the competition you want to enter a team into.
2. On the right-hand side, expand the grade.
3. Click + Add.
4. The Team Entry Form will open, prefilled with your logged-in details. Enter a team name and answer any other questions.
5. If a team entry fee applies, it’ll be displayed here. Note: This isn’t invoiced at this point.
6. Read and tick the checkbox to accept the Terms and Conditions.
7. Click Submit when you’re done.
8. On the ‘Thank you screen’, click Done.
9. Repeat for each team you’re entering.

2. Add multiple people to a team quickly.

Sort or filter your database, then add multiple people at once. Tick the checkbox next to the player’s name, then select Move X Players to Team.

4. Drag and drop from the school roll.

Drag and drop students from the School Roll into a team, if your school’s connected to KAMAR or Edge. If your school uses a different student management system, contact Sporty Support to get your school roll imported.

Add the Sporty Draws and Results widget to your website, or open the competition owner’s website, to enter results.

Prefer to score from your phone at the game? See the Match Day App section below.

To enter a result:

1. Log in as a results administrator. 
2. Click Score Game for your fixture.
3. Enter the result for both teams.
4. Click Submit.

Make sure to enter a result for all games, even if the other team has already entered a result.

If both schools’ results match, the score will display in green, and no further changes can be made. If they don’t match, the score will display in red as disputed - contact the competing school to resolve it. You can edit results from the Score Game screen.

If your school needs to default a game, open the Score Game screen and change the status to Lose by Default. Make sure you still contact the competing team to let them know you won’t be able to make the game.

Sporty checks eligibility automatically, based on the rules the competition owner sets (age, gender or year level). You don’t need to do anything here unless you see a red warning on a team.

The competition owner decides whether an ineligible student triggers a warning or is blocked from being placed into the team. If dispensation is needed, contact the competition owner. A team with a warning is highlighted in red - open the team and click the exclamation mark to see the warning message.

School Sport eligibility may also apply to top-tier grades. If your school’s roll is imported into Sporty, ‘new to school’ status is calculated automatically. However, you will need to manually update the school roll for any non-domestic students. The quota field shows each student’s status.

A warning can appear for a few different reasons:

1. The registration is missing mandatory questions.
2. The student’s age, gender or year level doesn’t match the grade’s eligibility rules.
3. We couldn’t match the player’s registration to a school roll record - this can happen if your roll isn’t imported, or the name doesn’t match. Open the school roll record by clicking update roll and complete the students details. 
4. The number of ‘new to school’ or non-domestic students in the team is over the quota. In this case you can apply for a primary caregiver relocation exemption (PCRE). Open the school roll and upload the completed PCRE document. 
5. The maximum number of exemptions has been exceeded - students may need to be removed from the team to clear this warning.

Your School Contacts database can be found in your school’s Online Registrations area. This form is used to maintain your list of contacts and is shared with your regional School Sports organisation. Keeping it up to date is your school’s responsibility.

Other schools use this database to contact you about cancellations, defaults or disputed results.