Name
1 The name of the Association shall be “Tennis Seniors Canterbury Country Association Incorporated”  (hereinafter called “the Association”) (Rule changed – 10th August 2008)

Interpretation
2 In  these  rules  unless  a  contrary  intention  appears “Sub Associations” means the Mid Canterbury Veterans Tennis Sub Association, Tennis Seniors Ellesmere Sub Association, Malvern Veterans Tennis Sub Association, Banks Peninsula Veterans Tennis Association, North Canterbury Veterans Tennis Sub Association and Hurunui Veterans Tennis Sub Association. (Rule changed – 10th August 2008)

Objects
3 The objects of the Association shall be:
(a) To encourage the playing of tennis for the love and enjoyment of the game.
(b) To encourage veteran players to continue to play tennis.
(c) To encourage social events and tournaments for veteran players.
(d) To arrange and facilitate where possible matches between Clubs, Associations, and overseas teams in Canterbury and throughout New Zealand and Overseas.

Members
4 Membership of the Association shall be divided into ordinary members and life members to whom the following provision shall apply:
(a) No person shall be accepted by the Association as an ordinary member unless:
(i)        Aged 35 years or more (men).  Aged 35 years or more (women). Rule change [4/8/2002]
(ii) A financial member of a tennis club affiliated to a Sub Association of the Canterbury Country Association.                                                                          Rule change [11/8/1996]
(iii) Proposed in writing by the Sub Association of which he or she is a member or proposed in writing by one and seconded by another financial ordinary member of the Association.
(iv) Accepted into membership by the Committee.

(b) Persons  who have  rendered outstanding  service to  the Association  may on  the unanimous recommendation of the Committee be elected a life member by ballot at any Annual General Meeting and shall thereafter be entitled to all the privileges of an ordinary member without paying any subscription or special payment for such life membership not withstanding anything hereinbefore contained:
(i) A two-thirds majority shall be necessary at any Annual General Meeting to elect a life member having at least 10 years outstanding service to the Association.
(ii) A three-quarters majority shall be necessary at any Annual General Meeting to elect a life member having less than 10 years outstanding service to the Association.

(c) Subject to the foregoing life members shall have such rights and privileges as may be from time to time be fixed by the Association at an Annual General Meeting or in regulations made under these rules.

Cessation  of  Membership
5 (a) Any  member  may  resign  his  or  her  membership  by  letter  addressed  to  the Secretary of the Association  but such resignation shall not relieve him or her from liability  to pay  any subscription or other dues payable by him or her in  the then current year.
(b) The  membership  of  any  member  may  be  terminated  by  a  resolution  of  the Committee for non-payment of subscriptions of other dues of for conduct which is in the opinion of the Committee prejudicial to the character and reputation of the Association  or its management and good government or its carrying out of  any of its objects.
(c) Termination of membership will be effective upon the posting of a letter by the Association which need not state any reason addressed to the member concerned at the address last known to the Association notifying him or her of the fact.

Subscriptions
6      With  the  exception  of  life  members  an  annual  subscription  shall  be  paid  to  the Association  by every  member in  respect of  each calendar year such subscription to be due and payable by the  30th November in each year.    The amount of such subscription shall  be fixed by the Association at the Annual General Meeting which shall have power to:
(a) Fix different rates of subscription for different classes of members.
(b) Provide for double or multiple subscription at concession rates.
(c) Provide for rebates for prompt payment.
(d) Fix any additional levies or charges as may from time to time be necessary or desirable in the interests of the Association or for the effective carrying out of its objects.

General  Meetings
7 (a) Notice of any General Meeting shall be given to all Sub Associations in  writing  by posting  or delivering  to them  not less  than fourteen  days before  the  meeting a circular notifying the date and place of meeting.
(b) Nominations  for  President,  Vice President,  Secretary and/or  Treasurer shall be from  the  floor  of  the  meeting  and  nominations  for  the  committee  shall  be one nomination from each Sub Association as submitted to the Secretary  prior to the Annual Meeting.
(c) At any General Meeting only financial ordinary members and life members shall have  the  right  to  speak  but  other  members  may  be  permitted  to  speak at the discretion of the Chairman.
(d) At any General Meeting four eligible voting persons shall constitute a quorum. If a  quorum  is  not  present  within  thirty  minutes  of  the time  set  down    for the  meeting  no  business shall be transacted and the meeting shall be adjourned for  not  more  than  28 days.  Notice  of  the  adjourned meeting shall be given as prescribed by clause 7(a) and if there is no quorum present at the commencement of  the adjourned meeting  then  whatever  number  of  persons eligible to vote are present  at  the  expiration  of  30  minutes  after the commencement thereof shall constitute a quorum.
(e) Annual General Meetings shall be held no later than 30th September each year to receive reports and annual accounts and to make the elections required by these rules and to transact any other business of which due notice has been given.
(f) The  Committee  may  and  on the signed requisition of not less than six members
eligible  to  vote  shall  call a Special General Meeting at any time but at any such meeting  only  that business shall be transacted which shall have been referred to in  the  notice  calling the meeting or which arises directly therefrom.  Notice of all Special General Meetings shall be given to members in the same manner as a General  Meeting. If the Executive shall fail to call a Special General Meeting within 30 days after receipt by the Secretary of a proper requisition then any one of the signatories to the requisition may call a Special General Meeting.
(g) The  President  of  the  Association  shall  preside  as  Chairman  over  all General Meetings  of  the  Association but if he shall be absent or unwilling to act then the meeting shall elect its own Chairman.
(h) Nominations for President, Vice President, Secretary and/or Treasurer shall be from the floor  of  the    meeting  and nominations for the Committee shall be one nomination  from  each Sub Association as submitted to the Secretary prior to the Annual Meeting.    Rule change [11/8/1996]
(h) For the purposes of these Rules herein the words “General Meetings” shall refer to both  Annual  General  Meetings  and  the  Special  General Meetings  unless  the context otherwise provides.

Officers
8 The officers of the Association shall comprise the following:
(a) President
(b) Vice  President
(c) Secretary
(d) Treasurer
(e) Committee shall consist of one member from each sub-association  Rule change (1-8-2004]
(i) All officers shall be elected by the Association at its Annual General Meeting and must be  ordinary members of the Club and hold office for the ensuing year and shall be eligible for re-election.
(ii) The Office of Secretary and Treasurer may  in  any year be combined and held by one person.
(iii) A reviewerr shall be elected each year by the Association at the Annual General Meeting  to  examine  and  report upon the accounts to be presented at the end of that current financial year and no office holder shall be appointed Reviewer. (Rule changed August 2017)

Patron
9      A  General  Meeting  may appoint a Patron or Patrons who in the opinion of the members present has rendered valuable service to tennis or to the Association.

Committee
10      The  Committee  of  the  Association  shall  comprise  all the office bearers and shall have power  co-opt  not  more  than three additional members to its number for such period as the  Committee  shall  determine  and the co-opted members need not be members of the Association but shall have full rights to speak at committee meetings.

Committee  Meetings
11      The Committee  may  meet,  adjourn  and  regulate  its  business in such a manner as it thinks  fit.    At  any  committee  meeting three members shall constitute a quorum.  The President shall preside  as  Chairman of all committee meetings but if he or she shall be absent or unwilling to act then the Committee shall appoint a Chairman for that meeting.  The Chairman shall have a casting as well as a deliberative vote.

Executive
12      The  Executive shall comprise the President, Vice President, Secretary and Treasurer and shall  have  power  to  transact  urgent  business  arising  between  Committee  meetings subject  however  to  report  and  ratification  by  the  Committee  in each case at its next meeting.

Sub-Committees
13      The  Executive  may  from  time  to time appoint such sub-committees as it may consider expedient  for  the  effective management of the affairs of the Association and shall fix the powers  and  duties and  regulate  and  supervise  the  work  of every  sub-committee  so appointed.    On any such  sub-committee  a  majority of the members shall be ordinary members of the Association.

Vacancies
14      If any vacancies  shall  occur  in any office then the Committee shall appoint a qualified person to hold that office until the next Annual General Meeting.

Management  and  Property
15 (a) The  control  disposition  and  management of all the affairs business moneys and property of the Association shall be vested on the Committee.
(b) The income and property of the Association from whatever source shall be applied solely  towards  the  promotion  of the objects of the Association and no portion of the  funds  shall  be  paid  or  transferred  directly or indirectly by way of dividend bonus or otherwise to members of the Association.
(c) Cheques  drawn  on  the Association bank account shall be signed by at least two Committee members authorised by the Committee for the purpose.
(d) The  Committee  shall  have  power  to  borrow  or  raise moneys for any purposes calculated  to  further  the  objects  of  the  Association  whether with  or  without security over all or any of the assets or property of the Association.
(e) Any moneys  not  immediately required by the Association may be invested by the Committee in such investments as it shall deem expedient from time to time.
(f) The  Committee  shall have power to purchase, take on or hire or acquire any real or  personal  property  necessary  or  convenient  for  the  carrying  out  of  any of the  objects  of  the Association and also to sell, lease, hire, exchange or dispose of the same.
(g) The Committee  shall  have  the  power to apply for any licences under the Sale of Liquor Act 1989 and its amendments or any enactment in substitution therefore.
(h) The financial year of the Association shall terminate on the 30th June in each year or on such other date as may be determined at a General Meeting.

Registered  Office
16      The Registered Office of the Association shall be such place as the Committee may decide from time to time.

Seal
17      The  Association  shall  have  a common seal which shall be kept under the control of the Secretary  and  shall  only  be  used  pursuant  to a  resolution  of the Committee and the affixing of the same shall be attested by two Committee members.

Colours
18      The colours of the Association shall be navy blue with an emblem.

Regulations
19 The  Association  may  from time to time by resolution in any General Meeting make such regulations  as  it  shall  deem  necessary  for  the  general  conduct  of  the  affairs of the Association  for  fixing  the  powers  and  duties  of  the  officers  and  committees  of the Association  for  the rules and duties to be observed by members and officers and for any matters  conducive  to  the  furtherance of the objects of the Association provided that no regulation  shall be inconsistent with or repugnant to these rules.  At no General Meeting shall any regulations be made amended or rescinded unless notice of intention so to do has been included in the notice calling that meeting.  In case of urgency or inconvenience the Committee may make regulations or amend or suspend existing regulations but with effect only until the next General Meeting of the Association.

Interpretations
20 If  any  doubt  or  ambiguity  shall arise as to the meaning or interpretation of these rules the  same  may  be  resolved by a resolution of a General Meeting whose decision shall be final and conclusive.

Alterations
21 Any  rule  may  be  altered  or  rescinded  and  any  new  rule  may  be enacted in general meeting  of  the  Association  but  only  with  the  concurrence of at least two thirds of the members  then  present  and  entitled to  vote.  Written notice of any proposed alteration must  be  given  to  the  Secretary  at  least  two  weeks  before  the  meeting and shall be transmitted by him or her to the Sub Associations in the circular calling that meeting.

Winding  Up
22 If  in  any  General  Meeting of  the  Association  a  resolution  for  the  winding  up of the Association  shall  be  passed  by  a majority of votes of the members present and entitled to  vote and such resolution shall at a Special General Meeting held not less than 30 days thereafter  be  confirmed  by  a resolution  passed  by  a majority of votes of the members then  present  and  entitled  to  vote  the  Association shall proceed to wind up in manner prescribed  by  “The  Incorporated  Societies  Act,  1908”.    Upon  such  winding  up  any moneys  and property of the Association remaining after payment of its liabilities shall be disposed  of in such a manner as shall be prescribed by a resolution passed by a majority of  the  members  voting  at  the  final  Special  General  Meeting  of  the  Association or a subsequent Special General Meeting called for the purpose.

Incorporated at Christchurch this 22nd day of June 1992.  /  Updated 1 August 2004 at  AGM at Springston / Updated 10th August 2008 at AGM at Kirwee