Health and Safety Policy

​Awapuni Tennis Club has a comprehensive health and safety policy to ensure the safety of everyone using the courts and the adjoining community centre. Occasional injuries are unavoidable, but the club does have a first aid kit and a defibrillator on the premises.

​Health and Safety Policy Statement

​This memorandum records the health and safety responsibilities of the club to its members and visitors under the Health and Safety at Work Act 2015.

1. The club maintains a hazard register which keeps records of hazards identified at the tennis courts, and how those hazards may be eliminated, isolated or minimised.                                                                                         
2. The club ensures that the facilities and surrounding areas are as safe as possible, free of obstacles and suitable for the activity, and that any equipment used is suitable for the intended purpose.                                    
3. The club maintains an incident register which records any incident or injury sustained by any player at the courts during its normal hours of play, including the name of the person(s) involved, date, time and location of the incident and the action taken by the club to address it.                                                                                      
4. The club maintains a hall safety plan of the Awapuni Community Hall ("the hall") showing the following:               a. Location of toilets;                                                                                                                                                 b. Location of all exits;                                                                                                                                               c. Location of defibrilator, fire extinguisher and first aid box;                                                                                   d. Location of emergency procedures displayed in the hall to cover the following events:                                           i.   Fire                                                                                                                                                                       ii.   Fire Alarm / All Clear                                                                                                                                           iii.   Hazardous Material Alert                                                                                                                                   iv.   Essential Utility Failure                                                                                                                                       v.   Bomb Threat                                                                                                                                                       vi.   Armed Robbery                                                                                                                                                   vii.  Confrontation                                                                                                                                                     viii.  Natural Disasters;                                                                                                                                               e. The location of evacuation assembly areas outside the hall.                                                                                                                                                                                                                                                                    Members and visitors are advised of the location of the emergency procedures when using the hall.                                                                                                                                                                            
5. At its first committee meeting each year, a committee member will be appointed the club's health and safety coordinator for the year ahead. The person appointed will be responsible to maintain the club's health and safety policy by;                                                                                                                                                       a.  Assess risks, manage hazards and eliminate/minimise/isolate hazards using the hazard identification                    checklist held on the health and safety manual;                                                                                               b.  Report any accidents / incidents in the club's incident register;                                                                           c.  Ensure all club members and other involved parties are aware of the club's health and safety policy                      and how to adhere to the health and safety/emergency procedures;                                                               d.  Bring to the attention of the president any major health and safety issues on a regular basis;                           e.  Any checks made, changes or updates to the club's health and safety policy or this statement are to be                noted in the minutes of any committee, annual general or special meetings of the club.                                                                                                                                                                                                            
6. The minutes of all meetings of the club, including committee meetings will include a health and safety briefing, including where toilets, emergency exits and other safety facilities are located, indicating that members have understood the briefing.
7. New and intending members and guests will be made aware of the club’s health and safety policy and will be shown this statement and hall safety plan by way of a hard copy or electronically by email or referral to a website.
8. The club holds contact details of all members including addresses, telephone numbers, mobile phone numbers and email addresses wherever possible. Any information held will be handled in accordance with the club’s privacy statement.
9. The club will carry out an annual risk assessment of the club’s facilities to identify potential hazards and the results of this will be tabled at the first committee meeting of the year. This will inform a review of the club’s health and safety policy to determine whether any changes are required and the nature of those changes.
10. Reference to the club’s health and safety policy is included in the club’s constitution.

      This amended health and safety statement was tabled and passed by the Awapuni Tennis Club committee on           7 December 2024.

Privacy Statement

​We collect personal information from you, including information about your:

• name

• contact information

• location

• interactions with us.

We collect your personal information in order to manage our subscriptions and to contact you with news and forthcoming events. 

We keep your information safe by limiting its access to committee members. 

We do not make the information available to third parties without your consent.

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact the club secretary or a committee member.

​The club holds personal information for as long as it is required for club activities.

Diversity, Equality and Inclusion Policy 

​The aim of this policy is to ensure that everyone is treated fairly and with respect, and to ensure that members, non-members and visiting teams are not denied access to our tennis venue because of a discriminatory reason.

​Our commitment is to promote fair play values within all tennis activities.