The self-audit tool is a way of assessing how prepared your organisation is for managing child safety. It will help identify things you are doing and where there are gaps that need to be addressed. The tool is based on several existing international audit tool models and covers the four aspects of Sport NZ’s approach and an overall policy assessment. It is available as a downloadable document on our website.
Preventing known or potentially unsafe people from having contact with children in our club.
This is about your club ensuring that the ‘right’ people are working with children.
Topic
Current situation
Changes / further action required
We have an agreed process for recruiting and selecting volunteers who are working with children
We conduct Police vetting and other screening of adults working with children
We have clear guidelines about managing the information we receive through the vetting/screening process and we comply with the requirements of the Privacy Act 1993
We have clear, published guidelines about what is acceptable and unacceptable behaviour in relation to contact with children
Removing / minimising risks
This involves identifying the potential risks to children within the club and creating protocols and processes to remove or minimise any identified risks.
Topic
Current situation
Changes / further action required
We are very clear about our responsibilities to children
We conduct regular risk management assessments
We have identified the risks to children inherent in our sport and have taken steps to manage and limit these
We provide suitable equipment, protective gear and facilities to ensure all children’s’ safety
We provide child protection training for coaches, parents, and other volunteers
We issue codes of behaviour that outline our expectations in terms of behaviour for athletes, volunteers, coaches, parents and supporters
Children in our care are adequately supervised and protected at all times
Our guidelines for raising concerns about potential harm to children are well-publicised and communicated widely within our club
Children (and their parents) are provided with information on where to go for help and advice when there are concerns about a child’s safety
Identifying and stopping inappropriate behaviour
This relates to managing and investigating any complaints, accusations and/or disclosures about unsafe practices and harm to children.
Topic
Current situation
Changes / further action required
We have a named child protection person(s) with clearly defined roles and responsibilities
We have a clear set of procedures in place to manage and investigate accusations or disclosures of harmful activity and unsafe practices
Adults who may be suspected/accused of harmful behaviour have access to specialist advice, support and information
All incidents, allegations and complaints are recorded and monitored and the information provided is held securely
We have made clear the range of penalties that we are entitled to impose
We have identified the circumstances and processes for referring an incident, allegation or complaint that is of a sufficiently serious nature to the appropriate authorities
Supporting the child and the family
This relates to how an organisation can support a child and his/her family should the child be harmed in some way.
Topic
Current situation
Changes / further action required
We have a list of contacts for relevant local agencies who can help
We can access other types of support such as counselling
If you have an existing Safe Sport for Children policy
Topic
Current situation
Changes / further action required
- Our policy/arrangements have been signed off by our club committee
- The policy or arrangements apply to everyone involved in our club
- There are clear procedures in place that provide step-by-step guidance on what action to take when there are concerns about the welfare or safety of a child
- All children in our club have equal rights and access to safe activities and experiences
- We regularly review our policies and procedures relating to keeping children safe – ideally annually
- Summary / Action Plan
- Focus Area
- Action required
- Completed by
- Responsibility
- Policy development
- Getting the right people
- Removing / minimising risks
- Dealing with unacceptable behaviour
- Providing support
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