Term 1 2026 Northwest Sports Meeting


Meeting Opened: 3:34 PM

Welcome

Apologies: Joseph (Huapai), Matt (Waimauku), Jean Marie (Matua Ngaru)

Present: Birdwood, Colwill, Don Buck, Helensville, Hobsonville, Hobsonville Point, Marina View, Riverhead, Royal Road, Scott Point, Swanson, Taupaki, Waioneke, West Harbour, Whenuapai, ACG Sunderland, Auckland Rugby League

Minutes Silence for Bruce Barnes:

The group held a moments silence for Bruce in recognition of his support of us as a cluster and his efforts in promoting our children and their participation in sport. A few members of the group shared a few fond memories of Bruce.

Presentations: Fea from ARL addressed the group regarding the upcoming Tag tournament that ARL will help support us with. She has sent a pack to Scott who will forward it onto schools. Please get in contact with him if you have not received it yet. There is a quick registration form that all teams will need to complete via the ARL information pack.

Term 4 Review:

  • Badminton

The original date was postponed due to the Term 4 teacher’s strike. This lead to an increase in numbers. Ended up having 138 entries. We will continue to discuss this but we may need to look at running two separate days. Either as a boys/ girls or a yr 5/6 and a yr 7/8. We will make a call in Term 2. We need to do this so we can make games longer as currently it all feels a bit rushed.

  • Touch

Another busy day out. Over 40 teams entered. We will run 2 separate days this year so teams can get suitable game time. A big thank you to those people who stepped up to referee on the day. The main fields were out of action so it was a little bit fractured, but everyone came together and made the day a success. Thank you to Graham from Massport trust for his support on the day


  • Yr 5/6 Cricket

Another well run day.  Lots of participation. The plastic bats were a winner for our kids. Everyone had a good day. A big thank you to Charlotte and her team at Kumeu Cricket for supporting our zone with this.


  • Athletics

A big thank you to Kylee and Morgan from Hobsonville School with this day. It is the biggest day on our calendar and it ran very smoothly. Our numbers were down a bit this year with less schools participating. It was discussed about whether we bring our qualifying standards down to allow more entries, which was universally accepted. It was great that Morgan allowed the top 3 from each school in all field events to enter.

The possibility of having Yr 6’s join us was also discussed, but that may be a step too far as that would add another layer of complexity to the day with an extra age band to accommodate. Not off the table completely, but if anyone knows how we could make this work please let the group know.


  • Yr 5/6 Tag

Otto ran another great day. It was busy with plenty of teams and great sportsmanship shown. Moving forward, Otto would like to move yr 5/6 Touch/ Tag to term 1 Starting in 2027. This would just free everyone up from another thing at the end of a busy and Hectic Term 4. The group was accepting of this. We will prioritise this at the Term 4 meeting.


Term 1 Preview:

  •  Softball/ Teeball

Entry form is filling up fast. Entries will be capped at 20 teams in each division (Boys/ Girls). Teams will need to bring their own ear, No loan gear is available on the day. The zone will aim to provide match balls. Entries close Friday 20 February if not sooner. Once we hit 20 teams entries will close. The thirs strike rule will be clarified on the day


  • Tag Football

           Fea went over all the rules and handed out a graphic to the group. All the information will be in the information             pack that Scott will send out. Scott will email you the registration link also.


  • Swimming

This will be taking place down at Westwave agin this year. Entries are now open via the google entry sheet. Open for all yr 6,7 & 8 students


  •  Orienteering:

This will be held alongside the Waitakere zone out at Monte Cecelia Park in Mt Roskill This year. Once Entered, The Auckland Orienteering club will send out a time that your students will be racing. That is the time you need to be at the park. No need to be there too early and wait all day. All information is now online under the Sports Information Tab on the website.


  • Tennis

The date has moved from Thursday 2 April to Thursday 26 March. I believe the format will be singles in the morning and doubles in the afternoon if time allows. Please send students who know the rules as they will be self umpring games. Entry is now open via the Google entry sheet and all information is now available via the website.


  • Cricket

Information around this day is now available under the Sports Information Tab on the website. The entry link is available via the google entry sheet. Each school can send 2 boys  and girls teams max (4 in total). If anyone could help with umpiring on the day, that would be a big help.


Principals report:


General Business:

  • Calendar of Events

Events for 2026 confirmed.

  • 2027 change of dates for tournaments- We will look to free up Term 4 as it is a very busy time of year with a lot of other school events going on. Otto would like to move Yr 5/6 Touch/ Tag to Term 1. We will look at frontloading our calendar in 2027. This will be looked at, at our term 3 meeting.
  • Contact details

Please ensure you complete the contact details I have for you so we can ensure everyone is kept up to date via our communication channels.

  • Sports booklet

This can be found on the website under the Sports Information tab. Please check this book for all rules and regulations etc before contacting tournament organiser as all AAIMS information is found here. This years version will be available early March. Scott will put on website and send to all co-ordinators.

  • Certificates

Tournament organisers please feel free to take what you need.

  • Entries

Sheet is now unlocked for term1 sports. It will only be unlocked on the last day of the prior term ready for the next one. E.g. Term 2 entries open on the last day of Term 1.

  • Code of Conduct


  • Levy

Will remain at $4.50 this year. Please remind your school adminstrator to look out for this and to please pay ASAP. No pay No play will commence in Term 2.


  • Funding for Tournaments-
  • We have managed to secure funding for teeball, softball and tag football tournaments this term. This will allow us to remunerate those people who give up their time to officiate our games.
  • Finances:

Principals do not want to disclose finances to AAIMS. This is still managed through learning network NZ.

Meeting closed: 4:25 PM


Meeting closed: 4:32 PM