1. Event Organisation
All interschool events are organised and delivered by the Taumarunui Youth and Community Trust (TYCT) with the support of volunteers, schools, and community partners.

By registering for a TYCT event, schools agree to follow the event rules, guidelines, and expectations set by TYCT.

2. Entry Confirmation
A school’s entry is confirmed once registration has been submitted through the official TYCT registration process. By registering, schools acknowledge they have read and accepted these terms and conditions.

3. Event Cancellation – Weather or Unforeseen Circumstances
TYCT may cancel or postpone an event if weather conditions, safety concerns, or circumstances beyond our control make the event unsafe or impractical to run.

In the event of cancellation, entry fees may still be charged to participating schools where costs have already been incurred due to circumstances outside of TYCT’s control (e.g., weather). This reflects costs already incurred in planning and preparing the event, including:

• Venue bookings
• Equipment preparation
• Staffing and volunteer coordination
• Administration and event organisation

TYCT will always aim to notify schools as early as possible if cancellation becomes necessary.

4. School Withdrawal or Non-Attendance
If a school withdraws from an event within 48 hours of the scheduled event or fails to attend after registering, TYCT reserves the right to invoice the school for the event entry fee.

This ensures fairness to event organisers and other participating schools.

5. Communication Protocol
All event enquiries, concerns, or feedback must be communicated through the designated school representative or school leadership.

Parents and spectators should direct any event-related questions or concerns through their school contact person, who will liaise with TYCT if required.

Direct complaints or negative commentary on social media about event organisation is strongly discouraged and does not support constructive resolution.

6. Sideline Behaviour and Respect
TYCT promotes a Positive Vibes Only approach to youth sport.

All participants, coaches, parents, and spectators are expected to demonstrate respectful behaviour toward:

• Students and participants
• Volunteers and officials
• Event organisers
• Other schools

TYCT reserves the right to remove individuals from an event whose behaviour is disrespectful, abusive, or brings the event into disrepute.

7. Social Media Conduct
Participants, parents, and supporters are expected to engage respectfully when discussing TYCT events online.

Posts or comments that are abusive, defamatory, or damaging toward TYCT, its volunteers, or participants may result in individuals being restricted from attending future TYCT events.

8. Supervision of Students
Schools remain responsible for the supervision and behaviour of their students during TYCT events. Teachers or designated school supervisors must remain present with their students for the duration of the event.

9. Health and Safety
TYCT will take all reasonable steps to provide a safe event environment. Schools acknowledge that participation in sport involves inherent risks and agree to ensure students are medically fit to participate.

10. Agreement to Terms
By submitting registration for a TYCT event, the school confirms that they:

✔ Have read and understood these Terms & Conditions
✔ Agree to follow TYCT event expectations​​​​​​​
​​​​​​​✔ Accept the event cancellation and entry fee policy

11. Media, Photography & Video Footage

To ensure the privacy and safety of participants and the integrity of event operations, only authorised Taumarunui Youth and Community Trust (TYCT) personnel or approved event media representatives are permitted to capture official photographs or video footage during the event as per school registration.

Authorised images and video may be used by TYCT for:

• Event promotion
• Social media and website content
• Community reporting
• Future programme promotion

Parents and spectators may take photos or videos for personal use only; however:

• Parents and caregivers may only publicly share images or videos of their own child.
• If other children appear in the image or footage, consent must be obtained from the parent or guardian of those children before sharing or publishing the content.
• Images or videos containing children from other schools must not be posted online without appropriate consent.

Any footage or images taken by spectators are not considered official event records. Such footage cannot be used to challenge event results, decisions, or officiating, and TYCT will not review or consider spectator-recorded footage when making event decisions.

To maintain a respectful and positive environment for all participants:

• Posting negative commentary, criticism, or complaints alongside images or videos of the event is not permitted.
• TYCT reserves the right to request the removal of any media content that is deemed inappropriate, harmful, or damaging to participants, volunteers, schools, or the event.

All official decisions made by referees, officials, or event organisers remain final and will not be reviewed using spectator-recorded footage.