THAMES  VALLEY  BOWLS  CENTRE  BOARD  MEETING:

Friday  16th  September  2022:  @  Tui  Park  Bowling  Club:  9.30am

MINUTES:

MEETING  OPENED:        9.20am


PRESENT:    Wayne Heron (Chair);  David Gillingham;  Aileen Heron;  Molly Galloway;    John Brooks;  Kaye Bunn;  Alan Cotter;  Murray Galloway  &  Tony Jensen


APOLOGIES:           Wayne Head


MINUTES  from  the  previous  Meeting:  19th  August  2022:

Confirmed as a true & correct record:                                    Murray/David  Unanimous


MATTERS  ARISING:


1.         (a)        M.A Item 2:    Closing Day Prizemoney:      

Payments to go to Thames BC for the  Men, & Thames Coast BC for the Women.

            (b)       I.C. Item 5:   Financial Statements have been filed with NZ Companies Office

            (c)        G.B: Item 8:    TV Rep Shirts have been ordered.

            (d)       G.B: Item 6:    Tony reported re: Sports Waikato & funding for the marketing                                           of Bowls. To attend a Meeting next Friday.


INWARD  CORRESPONDENCE:


1.         Bowls NZ:      re: Centre Administrator Vacancy:     Bowls Waikato.                                                                Forwarded to TV Club Secretaries.

                                    re:  AGM Pack 2022:  Forwarded to Delegate: Tony Jensen.

                                    re:  Requesting our Centre delivery address: Physical Street No: &/or                                        P.O. Box:                   

                                    It was agreed, for convenience, that our Centre Address be:

                                    C/- Thames BC, Court St, Thames.                David/Tony  Unanimous

                                    re:  National Intercentre Catering:      Lunches to be ordered.

2.         Auckland Bowls:        re: Women’s Open Premier Singles 22nd/23rd Oct 2022

                                          Forwarded to TV Club Secretaries.

3.         Hunter Bowls:             re: Quotation for new TV Rep Shirts.                        Price queried.

                                                Price amended (GST added twice!!)  Ordered.

                                                Invoice forwarded to Treasurer for payment.

4.         Sec. Umpire’s Assn:    re: Tournament Flyer:              Forwarded to Club Secretaries.

5.         MBBC:           re: Advising temporary Personnel change plus Tournament Date                                              amendment.

6.         Sue Dillon, Auditor:   re: Apex Insurance: No Claims Declaration to be signed.

                                                Forwarded to President & Treasurer.

7.         Quest Takapuna:         re: Invoice Accommodation Intercentre Women’s Team.

                                                Forwarded to Treasurer

8.         Morrinsville RSA BC:            Tournament Schedule:            Forwarded to TV Clubs.

                                                            Tournament Flyer:                   Forwarded to TV Clubs.        

OUTWARD  CORRESPONDENCE:


1.         To all TV Club Secretaries:     (a)        TV August Board Meeting Minutes.                                                                          (b)        Reminder re: BowlsHub information lists.

                                                            (c)        Reminder re: Bowls NZ Visit 30th August.

A discussion was had regarding how we could encourage interest & attendance, & it was suggested that an “Agenda” would be beneficial next year.

                                                            (d)       Flyer: TV Opening Day.

                                                            (e)        Reminder re: TV Opening Day.

                                                            (f)        Charities Funding Meeting at Paeroa BC.


2.         President Whangamata BC:    Requesting use of Clubrooms for our Sept 16th                                                                      Meeting.

(Written by “Secretary in waiting” Alan)


Inward & Outward correspondence accepted & approved:               Molly/Kaye   Unanimous


FINANCIAL  REPORT:

       Aileen presented her report, & following a brief discussion with a

few queries satisfied, this was accepted & approved.

                                                                                                            Aileen/Alan   Unanimous


TOURNAMENT  SECRETARY  REPORT:


1.         TV Opening Day at TCBC:    Well attended, with 24 Teams of 4’s participating.

2.         Next Events on Calendar:       24/25 Sept:      TV Mixed Open Singles.

            Currently 52 Entries;  Venues:  Tui Park x 2 Grass Greens, Thames Coast x 1 &                 Waihi Beach x 1.

                                                            1/2 Oct:           TV M/W Open Triples.                      

                                                            Men at Thames Coast & Women at Waihi Beach.

                                                            8/9 Oct:           TV Mixed Open 2x4x2 Pairs.

            15/16 Oct:       National Intercentre Finals at Browns Bay                                                                            (Featuring our TV Ladies Team)

3.         Alan spoke about “BowlsHub” and explained the procedure re: draw, results etc. which is to be used for the first time at the Mixed Open Singles Event.

Controllers for this weekend, Wayne 1, Wayne 2 & Alan, together with Greenkeepers involved will be drawn to appointed locations, all other Players drawn random.

                                                                                                            Tony/David   Unanimous

The Draw with notification of Play locations expected to be available by Wednesday 5.00pm

4.         Re:  Markers:   All agreed, onus should be on participants.

5.         There are to be Green Assessments throughout TV commencing 1st week of October.       

UMPIRES  ASSN.  REPORT:


1.         John reported that we do not have a sufficient number of Umpires available for the upcoming Events.  Murray appointed to Tui Park’s 2 Greens, Mixed Open Singles.

2.         Bowls NZ have sent new shirts & jackets out to all qualified Umpires.

COACHES  ASSN.  REPORT:

                                                     David reported on the “much anticipated” Coaches weekend commencing tomorrow at Whangamata BC, & felt all who attended would benefit.


HEALTH  &  SAFETY:      Nothing to report.


GREENKEEPERS:             See Item 5. Tournament Secretary Report.


WELFARE:              HRH  Queen Elizabeth 11

                                    Marie Kidd     Tui Park BC


GENERAL  BUSINESS:


1.         Pres Wayne spoke briefly on probable costs to be incurred this weekend for Ross Falconer re: Bowls NZ Coaching at Whangamata BC.  It was agreed expenses be reimbursed by TV Bowls.

2.         Pres Wayne spoke on the hireage of TV Greens for Rep Fixtures & the preference for Grass.

3.         Pres Wayne reported he had sent Flowers to Patroness Margaret Reid, who was recently in Hospital.                   Molly conveyed Margaret’s thanks for them.

4.         David advised that Pauanui is considering an increase for their Club Entry Fees from 1st January.  A discussion followed, most agreed, however the general feeling was that any change should be made at the beginning of the Season.

5.         Tony (TV Delegate) gave a very brief report on his attendance at the Bowls NZ AGM recently held in Dunedin. Meeting lasted 45 minutes, left him feeling somewhat disillusioned!

6.         Kaye reported that the Tracksuits ordered for the Intercentre Women’s Finalists are now available for distribution.

7.         John reported that the Kittyhawk Tournament Flyer has been sent out to all Clubs, & is hopeful of a good response.


There being no further Business:


MEETING  CLOSED:        11.25am


Next  Meeting:           Friday 21st October:    10.00am:         Venue:     Whangamata BC.

                                    Apology:  Kaye Bunn