TUI PARK BOWLING CLUB       
                  UNCONFIRMED MINUTES OF JUNE MEETING

PRESENT :G Blackford (Chair) , T Mace,  L Buchan,  M Sowerby,  C Whiteman,
G Wilson,  L Hay( Secretary),, P Barriball, JWillis, M Sowery, A Russell, K Miller.(Treasurer)

WELCOME  Chairman welcomed all members to the Board in that this was the first Board meeting under the new constitution A special welcome to new treasurer Keith Miller.
APOLOGIES      Nil

MINUTES    Moved M Sowerby/C Whiteman that the minutes as circulated be taken as read,  Carried
MATTERS ARISING Nil

CONFIRMATION OF MINUTES  Moved L Buchan/T Mace that the minutes be signed as a true record of the last meeting.  Carried

CORRESPONDENCE  Most of  inward correspondence below was forwarded to members with computers.
OUTWARD
Article on Arnold and Melba sent to Piako post for publication.
Club Tournament dates to Centre.
Letter to Advertiser Magazine. Dates for July Tuesday Events
Letter of thanks to Peter Hay for donation of  the TV.
Email to Piako Post Dates for Tuesday Winter Bowls for “What’s On” Section.
Notification of names of  club delegates for AGM.

INWARD All Email Correspondence
Pub Charity successful application for $1300 grant for new club computer.
Centre:
·        Agenda Reports and Financial Statement for Centre AGM received.  Forwarded to Delegate
·        Notice of abandoned AGM  Forwarded to  members
·        Notice od new AGM 30th July Tairua 10 am .Nomination forms for new Board
·        Call for any Notices of Motion.  Close 22nd July  Forwarded to members.
·        Draft centre programme.
·        List of possible nominees for new Board
Memo to members re use of new computer.
Thank you card from Nelson family for use of club rooms/facilities for funeral.
Open letter from D Clarke.
Bowls NZ Minutes of Special General Meeting to change their constitution.

Open letter to all clubs from G Goss re tone of AGM  . Forwarded to members.

MATTERS ARISING Nil
Moved M Sowerby/A Russell_that the inward correspondence be received and outward approved.

FINANCE
K Miller provided a printed report ot the financies up to 15/6/2016.
Accounts Paid  $ 1312.92          Accounts  Cheque  $3508.83      Building  $1145.17
Money Maker  $2214.63  Term Deposit $3005.78    Cash $313.00
Total $10187.41      To Pay $ 728.09
Total Funds $9459.32
MATTERS ARISING
Keith explained the figures in the audited statement. Answered questions re expenditure and income.
MovedK Miller/T Mace  that the financial report be received and the accounts presented ,be passed for payment,  Carried

                                                            REPORTS
GREEN  All OK

BAR. Nil report

BUILDINGS New fence on northern boundary nearing completion.  Should be within budget  Estimated cost $3481.55 with GST claim cost $3041 close to budget. Final charges yet to be received for the digger.
Neighbours paddock has been regrassed and he is satisfied with restorsarion work done.
Chair recognised the great contribution Stu Cowley had made to the whole project.
Moved S Cowley/L Buchan that letters of thanks be sent to Bunnings Hardware and all those men and women who helped with the fence.  Carried
An Arnold Nelson garden will be built in memory of him..
Louise thanked Kim Kong and Carol Whiteman for help with replacing the garden.
Once soil settles it will be grassed.Only few inside tasks to be completed.
All in all a very successful project..
CLUB ROOMS  No report

RAFFLES  Stu reported that raffle income was down.

CENTRE REPORT
Graeme Blackford provided an oral report on the AGM that he and Terry Mace attended
Meeting a real unpleasant affair .
Problems with the authenticity of the minutes as presented by the secretary. There were three or four versions and members were confused.
Board report was not accepted
Notice of Motion re term of office was disputed resulting in an adjournment followed by an abandonment of the meeting.Some clubs were not sure of what they were voting for.
There is now  a disfunctional Board with current Board continuing to administer the Centre.
New election of the Board and AGM set for July
Moved L Buchan/M Sowerby that a letter of thanks be sent to G Goss thanking him for all the work he has done for the Centre  Carried.
The Wool sale was held and well run by G Goss.
The list of proposed nominees for the new Board was read out.
It was resolved that our delegate vote in favour of the nominees listed.at the meeting
Notices of motion need to be in by 22 July.

MATCH COMMITTEE  Louise reported that Kim was being trained in her new role.
David Buchan has been co opted onto the Match Committee
Recommendation that there be Sunday roll up commencing at 5pm was not approved by the Board. The Match committee to meet and make recommendations at next meeting.
Louise thanked Peter Barriball Tournament Committee for allowing the women to run their two day touirnament.The Centre has changed its women’s singles to another date to avoid a clash with tthis event.

TOURNAMENT COMMITTEE  Peter reported that his committee had met. The programme for the season has been set and sent to the centre and ready for the  club booklet.
Tournament policy has been set. All games will be back to back am and pm.
Will set out tables so teams who play together sit together.
Winners will be found on Wins/Points /Ends. No Kills, Place jack on two metre . Misplaced jack, opposing skip place.
All draws will be open draws.
Graeme as liaison person with the Centre re Centre events to notify Tournament Convener of dates and arrangements agreed to.

WELFARE Maureen reported that four cards had been sent from the club. Cards are not limited to our club members only.
Peter Barriball thanked the Board for card received

                                                            GENERAL BUSINESS
Subscriptions Agreed that subs may be paid in installments if members so wish.  ITM or computer banking will be set up.

Web site. Out of date with material that is not now relevant .Len to action.

Bar. Need for set policy as to who can and cannot enter the bar. Policy on free drinks for championship winners needs to be reviewed. There should be a record kept of all “freebies”
Board will need to look into source of supplies for the bar to get the best deal for the club.
Prices for a  keg of beer needs to be reviewed.

Charges Board will need to visit suppliers of electricity and insurance to get the best deal possible. Towes who are major a sponsor, is the current insurers.

Keys Six sets out at the moment. Ann needs to have a set.

Meeting Day and Time. Peter suggested a change of day and time. Retain current day and time and
review in summer.

Board Expenditure. There was a suggestion that a maximum amount be set for cheque payments without Board approval. Any urgent expenditure to be made through the Treasurer.

Computer Banking .Moved T Mace/L Hay . That the Committee has approved Keith Miller to operate internet banking on all club bank accounts.Accounts owing by the club are to be approved for payment at the monthly meeting prior to being paid via internet banking.  Carried


Planning S Cowley suggested the Board look into a five year plan for future maintenance and funding of the greens and club facilities.All grant application need to be planned well in advance for specific jobs.

Allocation of Portfolios Following Board members were responsible for
Health and Safety S Cowley.                  Finance Liaison with Treasurer. T Mace
Welfare M Sowerby.                              Publicity L Hay A Kong.
Sponsorship  G Blackford  ,A Russell,
Buildings & Surrounds S Cowley,, G Wilson., J Willis
Planning Committee L Buchan, G Blackford, J Willis, M Sowerby, .A Russell
Raffles J Copson, A Russell                      House. Committee to meet and elect convener
Kitchen M Sowerby, S  Blackford
Bar Licenced Members G Blackford, M Cradock T Cradock, S Blackford.
Coaching D Buchan, P Barriball, J Willis  Greens G Wilson
Privacy Officer J Willis                              Centre Liaison G Blackford

NEXT MEETING Tuesday 19 July at 4pm.

CONCLUSION  The meeting closed at.5:45 pm.

CONFIRMED    19 July    2016              Chairman______________






  TUI PARK BOWLING CLUB   

PRESENT :G Blackford (Chair) , T Mace,  L Buchan, C Whiteman,G Wilson,  L Hay,
A Kong and S Blackford
APOLOGIES  M Sowerby, S Cowley                                                                    Sustained

MINUTES    Moved L Hay/L Buchan that the minutes as circulated be taken as read,  Carried

MATTERS ARISING .
Letter of support sent to Centre.
CONFIRMATION OF MINUTES  Moved L Buchan/G Wilson that the minutes be signed as a true record of the last meeting.  Carried

CORRESPONDENCE
OUTWARD
Email: Letter to Colin Demler and Centre for all clubs Re Content of letter and support of Centre . Sent to all clubs.
NO Reply from the Centre nor Colin Demler
New constitution. Sent copy and Application for Change  to Incorporated Societies.
Email to Centre Re Change of Date for Patron/Presidents Tournament set for Tuesday 12 April.
Letter to Centre President. Thanks for entering a team in Patron/Presidents.
INWARD
Letter from Incorporated Societies  New Constitution received and ratified. 8 April 2016.
BNZ Recommended changes to the constitution
BNZ Recommended changes to capitation fees set for three years. Decision Needed.
Letter from S Beel BNZ  Re Conference in Christchurch and poster. Len to use honorarium to attend.
Centre  March Minutes
            Information on New Health & Safety issues.5 Articles 

• Reform Bill at a Glance.
• Volunteer Diagram.
• SCANZ Health and Safety Requirements
• Worksafe Brochure
• Health and Safety Sample Manual.

Centre change of dates and venues.

MATTERS ARISING
President may attend Conference.
Centre Pres appreciated letter.
Centre has tabled Demler letter.
Constitution ratified 8 April 2016.

Moved S Blackford/C Whiteman that the inward correspondence be received and the outward approved  . Carried


FINANCE T Mace provided a oral report ot the financies up to 18/4/2016.
Accounts Paid  $12,662.82    Accounts  Cheque  $2749.37      Building  $1147.17
Money Maker  $ 6124.79    Term Deposit 3005.78        Cash $421
Total $ 13,446.11    To Pay $6894.02

Total Funds $6552.09



MATTERS ARISING
Very high expenditure month. Insurance $3,323.09, Best Meats $2,958 Mower repairs $1,902.78
Members felt account for Mower of $1902.78 needs to be followed up. Varify cost with D Buchan before paying.
No details available on profits made at Women’s Two day Tourn. Need to wait for Audited accounts.

Moved T Mace/G Wilson that the financial report be received and the accounts presented ,be passed for payment,  Carried

                                                            REPORTS
GREEN  Recondition of greens will be done immediately after closing.
Moved G Wilson/L Buchan that a letter of thanks be sent to Mr T Grey for work done in clubrooms. Carried.
Any major expenditure will need to get Treasurer approval. Working bee to resurface greens.

BAR.Nothing to report.

CLUB ROOMS  OK

RAFFLES No report

MATCH COMMITTEE Louise.Graeme No report

TOURNAMENT COMMITTEE  Terry Very successful Patron’s President’s tournament. 24 teams entered from many different areas.

WELFARE
Get Well Card sent to Dave d’Abo.

                                                            GENERAL BUSINESS
GB 1 Bowls New Zealand Resolution.To Change Constitution.The recommended changes to BNZ constitution were discussed
Resolution 2 Moved G Wilson/Carl Whiteman that the Centre be advised that Tui Park supports the resolution to develop a data base of club membership. Carried
Resolution 1 Moved G Blackford/G Wilson That Tui Park does not support the resolution if the year set for capitation is 2014. Will support if the capitation numbers are based on 2015/16 returns. that is returns sent in February 2016.  Carried

GB 2 2016/17 Programme Recommendation that the current tournaments in our 2015/16 programme  be retained with a recommendation that a Triples Tournament be added  for 14 th February.

GB 3 CLUB AGM  Moved A Kong/L Hay that the Annual General Meeting be set for Sunday 29th May 2016.

• All members need to be informed within 30 days of this date. Both email ,whiteboard and letter to be used to notify members. Secretary to action.
• Nomination form/nomination broadsheet to be set up with a closing date of Sunday 15th May  Secretary to action.

GB 4  Re Application for a Grant. Moved L Buchan/T Mace that the club make application to Pub Charity for a grant to purchase a club computer. Carried

NEXT MEETING  Tuesday 17 May at 4 pm.

CONCLUSION  The meeting closed at.5:35 pm

CONFIRMED  this 17 May  2016                              Chairman______________