MINUTES OF THE THE TUI PARK BOWLING CLUB BOARD MEETING HELD IN THE CLUBROOMS ON MONDAY 20 NOVEMBER 2023 COMMENCING AT 10 AM
ROLL : Wayne Heron(Pres) , Merry Cradock, Alison Honeyfield (V.Pres), Louise O’Leary, Dawn Kaczmarek, Bryan Turner (Green Super) Len Hay(Sec) Roly Hayes, Keith Miller, Graham Borrie
In Attendance Bob Graham (Match Committee )
APOLOGIES Tim Rigter, Graeme Heward Sustained
MINUTES Accepted as read Merry/Alison -
MATTERS ARISING Nil
CONFIRMATION OF MINUTES Moved A Honeyfield/L Oleary that the minutes be confirmed as a true record of the last meeting. Carried
CORRESPONDENCE
INWARD
BOWLS NZ
THAMES VALLEY
GENERAL
OUTWARD CORRESPONDENCE
MATTERS ARISING Wayne informed members that the entre had declined his named replacement for Championship Triples. Bryan Turner not available.
Championship Triples entry replacement. Concern that recommended change not accepted by TV Centre
RESOLUTION Moved A Honeyfield/L Hay that the secretary write to the centre outlining our concern with their ruling and they review it. Carried
Tui Park greens not required for Maori Tournament.
No one aware of St Josephs’s school used our greens for bowls.
CONFIRMATION OF CORRESPONDENCE
FINANCE
Keith presented a written balance sheet up to 20 November 2023 .
Opening Balance $22,986.54
Deposits $6,877.11
Expenditure $ 11,677.53
Closing Balance $18,186.12
MATTERS ARISING
Future Expenditure. Water pump problem. Single phase power is not working to capacity. Possible cost of $3000.00 for new pump.
Steve Davey will do a test and recommend future requirements. Agreed work may have to be deferred to later date. Treasurer reported funds available if urgently needed.
CONFIRMATION OF FINANCIAL REPORT Moved K Miller seconded G Borrie that the financial report be approved. Carried
REPORTS
BUILDINGS & GROUNDS. Roly reported.
Summary: Whole bar area is in need of some care and attention. President and Bar people are to provide report and provide recommendations.
RESOLUTION Moved A. Honeyfield/M. Cradock that those members reviewing the power lines be authorised to take any urgent action needed. Carried
BAR Roly reported:.Recovered Invoices . No invoices received from Grand Hotel. Invoice recovered from PO Box.
Price of alcohol has gone up.
Bar managers happy with current prices.
May need to consider price increases for Twilight bowls
EFTPOS There is a machine available at no cost to the club. Members believe that the cost having an EFTPOS machine outweighs any costs incurred. Club can expect increase sales.
KITCHEN.Louise. All good. Some costings available on kitchen bench replacement. $42,000 one estimate. Includes floors etc.
Grant Application We need to apply for a grant later in the season when not too busy. Action in progress
Clubrooms not needed for Centre reps. Lions Club using clubrooms and greens.
MATCH COMMITTEE Alison/Bob Pairs champs postponed, now 9/10 December. Very short timeframe to complete the championship events. Time frame to inform members of cancellations needs to be addressed. Suggest notification by 7:30 am each day.
Format of Championships. Some discussion on club’s policy re how each discipline should be run. It was agreed that programme policy allows the Match Commmit ttee to stipulate method depending on the number of entries. Bob Graham submitted the following guidelines for Match Committtee to follow.
It is desirable that Tui Park Club Championships be completed in two days for each discipline. The principle format should be the 2 life system. However, should entries exceed eight, then the current TV Centre system should be played. This system can accept up to 16 entries and be completed in two days, with 3 rounds each day. Day one finds the qualifiers (50%). Day two, three rounds of knockout play to find the winners. Policy agreed to
TOURNAMENT COMMITTEE Wayne very successful Melbourne Cup Tournament. Some good feed back. No final income available. Wayne thanked all those who helped on the day.
Next tournament 17 December Bob Graham’s 90th and Towes Insurance are sponsors.
Ladies’ Two Day Tournament 14 entries to date. Community Funding may be source of money for sponsorship. We can no longer get funding for prizes.
Silver Ferns will sponsor Twilight bowls.
Club Christmas. Mini Tournament. Afternoon tea. All bring$10 gift to distribute to all players. .
GENERAL BUSINESS.
GB 1 BBQ : $50 worth of sausages to be bought for twilight.
GB 2 Club Shirts : Sponsorship by Peter Hay Kitchens declined. Wayne has other sponsors. Process in action.
GB 3 Warrant of Fitness :We need to make necesssary changes to previous document. Change dates on our current documnt. Board needs to ensure we are compliant if we rehash our existing one.. Bowling Clubs are next in the firing line.
GB 4 Sound System :Some pricing received $1600 to $600. Work in progress.
GB 5 Chalk/Grippo Sales.: Agreed to purchase a box of chalk spray markers and tubes of Grippo to sell at the bar.
NEXT MEETING NO MEETING IN DECEMBER NEXT MEETING 15 JANUARY 2024
CONCLUSION The meeting closed at 12noon
CONFIRMATION Confirmed this Monday 15 January 2024 Chairman._______________.
MINUTES OF THE TUI PARK BOWLING CLUB ANNUAL GENERAL MEETING HELD IN THE CLUBROOMS ON SUNDAY 11th JUNE 2023 COMMENCING AT 2 PM.
ROLL W Heron, G Heward, D Buchan,L Buchan,T Rigter,R Hayes,E Hayes,K Paul,T Mace,C Finlay,M Cradock,L O’Leary,B Turner,M Caldwell,J Copson,A Honeyfield,G Barbour,P Ferguson,B Graham,G Hill,G King,S John,P Farac,J Struekens,G Borrie, B Oakley, D Hurt, J Roger, T Talbot,
WELCOME President welcomed members to the AGM and thanked them for their attendance.
APOLOGIES(4) C. Townsend, P Williams, D Kaczmarek, K Paul. Moved K Paul/A Honeyfield Sustained
CONFIRMATION OF MINUTES Moved L ‘OLeary/R Hayes that the minutes as circulated be taken as read. Carried.
Matters Arising Nil
CONFIRMATION OF MINUTES Moved M Cradock/ R Hayes that the 2022 minutes be signed as a true and correct record of the last AGM. Carried
BEREAVEMENTS Stew Cowley , Margery Mathews, Marie Kidd . Members observed a moments silence.
REPORTS
BOARD REPORT.Len Hay Club Secretary presented the Boar d’s report on their achievements over the past season
FINANCIAL REPORT Keith Miller presented a written audited financial report for the 2022/23 season Moved K Miller / A Honeyfield that the report be accepted Carried
ELECTION OF THE BOARD
PRESIDENT At this stage of the meeting there were no nominations for President; Wayne Heron indicated that he was prepared to stand as President. He was moved and seconded. As the only nominee he was elected President.
On being elected President Wayne withdrew his nomination as a member of the Board.
VICE PRESIDENT
Alison Honey was the only nominee for Vice President. As elected Vice President she withdrew her name as Board Member.
BOARD MEMBER With the withdrawal of W Heron and A Honeyfield from the members list there was a vacancy.
Moved Alison Honeyfield/Louise O’Leary that Tim Rigter be elected to the Board Carried
The Full Board is listed below | ||||
Position | Nominee | Nominator | Seconder | Outcome |
President | Wayne Heron | Paul Farac | Len Hay | Elected |
Vice President | Alison Honeyfield | Louise O'Leary | Dawn Kaczmarek | Elected |
Secretary | Len Hay | Louise O'Leary | Alison Honeyfield | Elected |
Treasurer | Keith Miller | Merry Cradock | Alison Honeyfield | Elected |
Board Members | Louise O'Leary | Alison Honeyfield | Len Hay | Elected |
Graeme Heward | Gerard Slattery | Steve John | Elected | |
Merry Cradock | Louise Buchan | Louise O'Leary | Elected | |
Dawn Kaczmarek | Louise O'Leary | Alison Honeyfield | Elected | |
Graham Borrie | Louise Buchan | Ellewies Hayes | Elected | |
Roly Hayes | Wayne Heron | Merry Cradock | Elected | |
Tim Rigter | Alison Honeyfield | Louise O’Leary | Elected | |
W Heron outlined the composition of the Match and Tournament Committees and called for names of interested members to submit their names to the new Board
GENERAL BUSINESS
GB 1 CLUB REVIEWER Moved R Hayes/A Honeyfield that Diprose Miller Accounting be appointed as club reviewer Carried
GB 2 SUBSCRIPTIONS. Moved A Honeyfield /Paul Farac that the club subscription be increased to $120 per member for the new season. Carried.
GB 3 RECOMMENDATIONS Peter Ferguson submitted four recommendations for members to discus and make recommendations to t he incoming board.
An open discussion was held on each recommendation. Some of the recommendations are as follows.
2 COMMUNICATIONS Problem area with those without computers. No minutes made available to members following Board meetings. Clubroom copies going missing.
3 TOURNAMENTS There has been a reduction of tournaments in the Centre Book. Many clubs have increased their entry fees.
RESOLUTION Moved A Honeyfield/L O’Leary that the entry fee be set at $15 per player for t he new season . Carried.
GB 4 CLUB UNIFORM Agreed we do need a new club shirt. Number of changes to design of shirt that was submitted. Further research needed.
General consensus t hat a tui be part of the design.
CONCLUSION The meeting closed at 3:35 pm.
CONFIRMED this day May 2024 CHAIRMAN_________________________
These are unconfirmed minutes.