Coaches, Managers & Training

Dear coaches and managers, 

Thank you for volunteering your time and energy to help promote Rugby at Wellington College.  Your contribution is highly valued and appreciated.  The following is a run through of key information for the season:

COACHES & MANAGERS
1. COACHES CONTACT LIST

CLICK HERE

2. SQUAD SELECTION & EXPECTATIONS
There still can be movement until the end of grading games.  All teams should adopt a squad rotation policy to keep players interested.  Please plan ahead to ensure active participation on match days. The NZRU have made half a game of rugby for each player mandatory for all teams, except 1st XV & Premier grades.

3. TEAM CONTACT LISTS & COMMUNICATIONS
Full contact details will be sent to all coaches & managers.  The School Notices, Rugby Noticeboard, WC Rugby Club Facebook page and Website can be used for comms – email any notices to me.  A team Facebook page or WhatsApp group is also highly recommended as a means of contacting players and parents. 

4. UNPAID REGISTRATION FEES
There are currently some players who have not paid their subs: I will contact parents directly, but may ask that they DO NOT PLAY, until they settle their account.

TRAINING
5. TRAINING NIGHTS

Unfortunately we have limited training facilities for all of our teams. The attached Rugby Training Nights grid should be adhered to in fairness to all teams.  If you arrange an after school practice match please notify me & other coaches well in advance as it can be quite disruptive to other teams training.  Please do not cancel practices – if you can’t make it, contact myself and I’ll try to arrange a back-up.  

6.TURF & GROUND CLOSURE AT WELLINGTON COLLEGE
Please move your grids around to help save the grounds and do not use the lines for repetitive drills.  The Turf is available but allocated teams get priority. Alexandra Park is also available to all teams if grounds are closed. Ground status can be found here.

7. SHARED TRAINING EQUIPMENT
Most of this is in the container at the far end of the Lower Field.  Equipment includes hit shields & tackle bags, tackle suits & scrum machines (please don’t move these onto the pitches).  The Committee is working on improving these facilities.

Please return all equipment used during training into the container stacked in an orderly fashion. Supervision is recommended and needs to be locked.

8. TEAM EQUIPMENT
The following will be provided for each team for the season:

Match Balls (from CSW)Practice Balls (5-6 per team)
Cones (approx 12 per team)First Aid Kit
Ball Carry BagDrink Bottles (at least 12 per team) – please encourage players not to place nozzle in their mouths.
Drink Bottle HolderKicking Tee
Spare Mouth-guards – more available if neededLarge Team Gear Bag
Cold Pack Carrier BagInsulation Tape – for boots and socks
2 x white rugby shorts2 x school rugby socks

Contact PM if you need any replacement equipment.  All left-over gear will need to be returned at the end of the season.

9. COACHING COURSES & DEVELOPMENT
At the time of writing, we do not have details of how Wellington Rugby will be able to support rugby at WC.  When we get any information, I will let you know.  

MATCH DAY
10. UNIFORM & PLAYING JERSEYS
All teams must arrive at games in their school uniform.  All teams have jerseys provided by the Rugby Club.  The boys do need to buy their own white shorts and black & gold socks from the Uniform Shop. 2 pairs of spare socks and 2 pairs of spare shorts will be given to each team to be used on the day and kept with the jerseys.  Collect jerseys at the end of each game. Get the boys to lay them out in order of numbers BEFORE you do any team talk/warm-down etc.

The Club also pays for laundering of these jerseys. This is done at The Agitator Laundrette (Elizabeth Street, off Kent Terrace).  Please arrange for your manager or a parent to drop them off after each game and collect them for the next fixture.

11. SEASON DRAW – See www.college-sport.org.nz for Draw & Results or  Click here
College Sport will put out the Draw for the first grading rounds (June).  I will email the CSW draw at the start of each week and a WC Rugby version involving our teams at the end of the week.

12. HOME GAMES
If you have a home game then your team will be responsible for either:

     1. Setting out the field with post pads and flag = FIRST GAME
OR
     2. Putting away the post pads and flags = LAST GAME

(Note that the Wellington College Draw will indicate which teams are responsible)

Nr 1 Field: Jumbo Black Gazley Pads & Yellow Flags
Nr 2 Field: Smaller Black Pads & Pink / Yellow Dominion Post Flags

Put 14 flags out per field (Deadball, Tryline, 22m, halfway but a half metre into touch)

SRB Turf: Rugby posts may need to be set up. 6 people needed to help and a wrench to loosen/tighten bolts.  The small Black 0800 REFEREE Pads should be used.  No flags.

Please DO NOT FORGET TO PUT FLAGS/PADS AWAY neatly & get players to pick up any rubbish.

13. TEAM MATCH CARDS
You will be given Team Match Cards. Please ensure the card is completed and given to referee before each game.

14. WEIGHT RESTRICTED GRADES PROTOCOL
If a coach or manager suspects a player from another team to be overweight, then they must weigh them before the game.    

Weight Restricted Grades Protocol from CSW Rugby Handbook
a) If a player is suspected of being overweight, they must be weighed prior to the game starting. A weigh-in can be requested by the opposing coach, or a WSSRU Executive         member / WSSRU appointee. 

b) In weight restricted grades, players (including those dispensated), are permitted to gain a maximum of 4kg from their recorded weight. Any player weighing more than 58.9kg      (Under 55 grade), 68.9kg (Under 65 grade), 84.9kg (Under 80 grade) or any dispensated player who is 4 kg or more above their registered weight is ineligible to play in that team and will need to be regraded by the school.

15. MOVEMENT BETWEEN TEAMS 
Requests for player movement between teams must be directed to the coach of the player concerned.  This must be organised by the Thursday before matchday.  

16. TEAM REGISTRATION CARDS
The WSSRU stamped laminated cards will be issued in the coming weeks and must be carried with the coach at each game. Please ensure that this card is present at all games.

17. RESULTS
You need to get the results in straight away. Here’s how: 

EITHER
     1. Phone, Text or Facebook the result to Pete Maitland 021 109 6756
OR
     2. Email to p.maitland@wc.school.nz        Eg: “Rugby Result, Wellington College U55Black vs Onslow. Won 35 – 3.”

Note: Premier 1-4 (1st, 2nd, Colts XV’s) must give the Number of Tries “For” and “Against” for bonus points (4 tries or more).  It is important to get this information in on SATURDAY as it needs to be entered onto the College Sport Website, Facebook page by Sunday.

18. WSSRU JUDICIAL PROCESS

Referee’s red and yellow card reportsare sent to the Convenor by the Tuesday following a weekend game.  The WRFU Duty Judicial Officer (DJO) reviews the referee’s report and make a decision for sanctions.  The Convenor passes on to the player and informs his team management.

Click here for the Wellington Secondary School Rugby Union’s (WSSRU) judicial process.


INJURIES & CAPE PHYSIO 
18. SERIOUS INJURIES

If any player suffers an injury which requires medical care, hospital admission or can’t play for 6 weeks or more, a Serious Injury Report Form must be filed to me within 24 hours.  Any injury on any artificial surface also needs to filed with the Rugby Convenor.  The WRFU must be notified within 48 hours.  A copy can be found here.

Concussion protocols will be adhered to.  If in doubt, seek help.  Click here for CONCUSSION PROTOCOLS.

19. WELLINGTON SPORTS MED PHYSIO
All WC Rugby players & coaches can book appointments with Wellington Sports Med in the Frank Crist Centre here at WC.  Phone 04-909 7609​​​​​​​ to make a booking for your players or yourself! 

CONTACTS
20. POLICE VETTING AND VOLUNTEER FORMS

Police vetting forms and volunteer forms can be found on the WC Sporty website.
http://www.sporty.co.nz/wcsports/WC-Forms-Documents/WC-Forms-Documents
These must be completed by all volunteers who are not teaching staff.  Return them to the Rugby Convenor.

21. CONTACTING WELLINGTON COLLEGE RUGBY
E-mail is best, but you can call or text me if you need to get hold of me desperately.
Again many thanks for your offer to assist with coaching/managing our teams. If you have any questions, please don’t hesitate to contact myself

I wish you all the very best for the season.


Peter Maitland
Rugby Convener
Wellington College
Tel: 04 802 2535
Mob: 021 109 6756
Email: p.maitland@wc.school.nz

WebSite: http://www.wellington-college.school.nz

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