Grants Braes AFC 2026 AGM
Notice is hereby given that the 2026 Annual General Meeting (AGM) of Grants Braes Association Football Club Incorporated will be held as follows:
Date: Sunday 22 November 2026
Time: 3.00 pm – 4.00 pm
Venue: Grants Braes AFC Clubrooms, 1 Domain Avenue, Ocean Grove, Dunedin
All Club members are invited and encouraged to attend.
A BBQ and Sunday social football will follow the meeting.
Business of the AGM
The meeting will consider the following business:
1. Welcome, apologies and confirmation of quorum.
2. Confirmation of the minutes of the 2025 AGM.
3. Committee’s Annual Report.
4. Treasurer's Report and presentation of the annual financial statements for the year ended 30 September 2026.
5. Consideration of any properly submitted motions or resolutions.
6. Election of the Club Committee for 2026/27.
7. Meeting close.
A final agenda, including any proposed resolutions, will be circulated to members before the AGM.
Nominations for the Club Committee
Nominations are now invited for election to the Grants Braes AFC Committee.
Under the Club Constitution:
- The Committee consists of a minimum of 3 and a maximum of 12 elected members.
- Committee members serve a one-year term and may stand for re-election, subject to the constitutional term limits.
- Candidates must provide written consent to their nomination and confirm their eligibility to hold office.
- If nominations exceed the number of available positions, an election will be held by secret ballot in accordance with the Constitution.
Nominations close: Saturday 14 November 2026.
Nomination forms are available from the Club Secretary and should be returned by email to grantsbraesafc@gmail.com.
The names of candidates will be notified to members before the AGM.
Motions and other business
Members wishing to propose a motion or submit an item of business for consideration at the AGM must provide written notice to the Club Secretary.
Submissions close: Friday 6 November 2026.
Items received after this date may not be included in the business to be voted on at the AGM.
Voting and proxy arrangements
Voting rights are determined by the Club Constitution and include eligible financial senior playing members, eligible parents or guardians of junior members, life members, volunteer members, committee members and associate members.
Members who are unable to attend may appoint a proxy to speak and vote on their behalf.
Proxy forms are available from the Club Secretary and may be returned to grantsbraesafc@gmail.com.
Completed and signed proxy notices must be received by the Chair before the AGM commences at 3.00 pm on Sunday 22 November 2026.
Members are encouraged to return proxy forms by Friday 20 November to assist with meeting administration.
AGM papers
The following documents will be made available to members ahead of the meeting:
- Final AGM agenda.
- Minutes of the 2025 AGM.
- Committee's Annual Report.
- Treasurer's Report and annual financial statements.
- Details of nominated Committee candidates.
- Any proposed resolutions or motions.
- Proxy voting form.
Further information
For nominations, proxy forms, meeting papers or other enquiries, please contact:
Club Secretary – Rex Askerud
Grants Braes Association Football Club Incorporated
grantsbraesafc@gmail.com
Issued by authority of the Grants Braes AFC Committee.
Date of notice: Saturday 24 October 2026
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