Rainbow Games Tāmaki Makaurau Auckland is organised by the Pacific Rainbow Games Trust, a charitable trust based in Tāmaki Makaurau Auckland. By registering to participate in Rainbow Games Tāmaki Makaurau Auckland you accept the following Terms and Conditions:

Disclosure Of Personal Information

I understand that as part of the registration process of Rainbow Games Tāmaki Makaurau Auckland, personal information will be collected and stored in accordance with Aotearoa New Zealand legislation. I accept the collection, use and disclosure of my personal information for the purpose of enabling my participation in the sports, conference and cultural programmes of Rainbow Games Tāmaki Makaurau Auckland and for the purpose of receiving information related to my participation in this event in the form of electronic newsletters, promotional flyers and other communication media.

I give my consent that Rainbow Games Tāmaki Makaurau Auckland may disclose my personal information to any third parties that are involved in the organisation, on behalf of Pacific Rainbow Games Trust and/or of Rainbow Games Tāmaki Makaurau Auckland for the purposes of promoting the games and to promote future events. I accept that my name could be published online for the purpose of tournament schedules, medal ceremonies and ranking lists. When registering, participants have the option of indicating a name of their choosing, rather than their given name.

Age Policy

The age limit for participation in Rainbow Games Tāmaki Makaurau Auckland is 18 years. Accordingly, participants must be 18 years old or older on the day of the opening ceremony for each event.

Gender Policy

This section is to be read in accordance with the Rainbow Games’ Gender Inclusion Policy and which shall apply to all athletes registering and participating in any events hosted by Rainbow Games Tāmaki Makaurau Auckland. Rainbow Games Tāmaki Makaurau Auckland affirms and supports the rights of athletes to compete as their true selves and to compete in the gender category that accords with their gender identity.

Health and Insurance

I declare that I am in a physically fit and healthy state which is required for participation in events of Rainbow Games Tāmaki Makaurau Auckland for which I am registering, and that I am not aware of any serious medical condition that would prevent me participating in these physical activities. For clarification, it is agreed that having been diagnosed as HIV positive is not considered a serious medical condition for the purposes of this clause.

If I sustain an injury or illness while participating in any role in Rainbow Games Tāmaki Makaurau Auckland, I hereby authorise any medical or health personnel to perform and administer first aid medical treatment as deemed necessary and to seek more specialised medical attention at hospitals and health care institutions if deemed necessary by any first aid and medical staff or contractors.

I accept that it is my responsibility to organise my own travel insurance and personal insurance to cover my property and myself and possible damage to a third party for the whole period of the event.

Liability

I acknowledge that I am fully aware of the risks and hazards inherent to participation in the different events of Rainbow Games Tāmaki Makaurau Auckland. I acknowledge and agree that I have elected to voluntarily enter this agreement and to assume all risks of loss, damage and injury, including death, that I may sustain because of my participation in any of the sports or other events that I participate in. I hereby fully release Rainbow Games Tāmaki Makaurau Auckland and/or Pacific Rainbow Games Trust and all of its affiliated companies, sponsors, agents, officers, directors, members, volunteers and employees from any claims, actions, suits or demands of whichever nature arising out of or related in any way to my participation in the events of Rainbow Games Tāmaki Makaurau Auckland , including any loss, damage, injury or death sustained by any third party as a result, directly or indirectly, of my participation in the event. I hereby fully indemnify Rainbow Games Tāmaki Makaurau Auckland and all of its affiliated companies, sponsors, servants, agents, officers, directors, members, volunteers and employees against all expenses, losses, damages and costs that they may incur as a result of my participation in the event.

Rules and Regulations

Event management has the discretion to extend and/or change venues in order to facilitate competitions.  If sports are oversubscribed, larger venues may be used to accommodate increased competitions.

Participants be ready and able to play in the competition at the scheduled match time. If a participant, or full team is not ready at the scheduled time, they may face disqualification.

I agree to abide by the rules and regulations of Rainbow Games Tāmaki Makaurau Auckland events as determined by it and governing bodies for sport and cultural events, including all written and verbal instructions given by designated officials and event managers.

Applicable rules and regulations include – but are not limited to:

• Privacy Policy of Rainbow Games Tāmaki Makaurau Auckland
• Code of conduct

I agree that any failure to comply with the official instructions, rules and regulations of Rainbow Games Tāmaki Makaurau Auckland or governing bodies for sports, conference and culture events may result in immediate disqualification from events or from the games.

I accept that the decisions of Rainbow Games Tāmaki Makaurau Auckland tournament officials are final.

Rainbow Games Tāmaki Makaurau Auckland reserves the right to have designated officials reclassify sports, cultural event and conference participants where the registrant has self-selected a grade, level, category, division or other classification. Rainbow Games Tāmaki Makaurau Auckland reserves the right to combine or eliminate grades, levels, rounds, event lengths, categories, divisions, or other classifications if deemed necessary at it ’s complete and sole discretion.

I am aware that some venues or locations may have restricted accessibility or restrictions to serve special needs. Event organisers are committed to make sports, politics and culture accessible for everyone where possible. Rainbow Games Tāmaki Makaurau Auckland will follow local legislation and aim for a fully accessible event independent of any special needs or disabilities.

Cancellations and Refund Policy

Venues, competition days and schedules of events may be changed or cancelled at event organiser’s absolute discretion, after which it may be decided to provide a refund of registration fees. In case the organisation is compelled to cancel a specific sport as part of the games because of a lack of participants, participants will be offered the choice between registering for another sport or withdrawing their participation. In the latter case, they receive an 80% refund.

Cancellations must be notified in writing.

• You may cancel your registration in the event up until 11.59pm on Friday 31st August 2026. You will be entitled to an 80% refund of your registration fees, less any administration costs.  
• Cancellations received between Saturday 1 September and Wednesday 30 September 2026 are entitled to a refund of 50%, less any administration costs.
• No refunds will be issued for cancellations after 11.59pm on Wednesday 30 September 2026 regardless of date of registration.

Except as provided above, Rainbow Games Tāmaki Makaurau is not liable to compensate or refund any costs or expenses you may have occurred if events or activities are cancelled. Events for Rainbow Games Tāmaki Makaurau may proceed in all weather and other environmental conditions provided that the event organisers and event officials determine, in their sole discretion, that it is safe to do so. The event organisers may reschedule or cancel some or all events for any reason, including but not limited to any extraordinary circumstance beyond its reasonable control, such as serious fire, storm, and/or flood, earthquake, explosion, act of a public enemy, war, insurrection, terrorist act or threat of terrorist act, sabotage, epidemic, pandemic, embargoes, strikes and/or labour disputes, acts of God, acts of any government whether national, local or otherwise, or any agency thereof which affects the performance of the event organisers, including a lack of funds or being or becoming insolvent, as well as a lack of sufficient participation numbers.

In the event that the entire or parts of the games is cancelled, for any reason whatsoever, I agree that I will have no claim or take no action against Rainbow Games Tāmaki Makaurau Auckland in respect of any loss, damage or expenses incurred by me as a result of such cancellation, and I accept and agree that I will only be entitled to a partial refund of the registration fee.

Any refund of your fee(s) will exclude all currency conversion charges and administrative charges incurred by the event organisers in processing your original entry.  

Outreach

I accept that some participants of Rainbow Games Tāmaki Makaurau Auckland may have their registration fee deducted or removed or gain other financial benefits as part of the Outreach programme. The criteria for gaining such benefits are based upon the Outreach Policy and will be provided to all who apply for the Outreach programme.

Trademarks and Branding

I agree not to make any unauthorised use of the logo or trademarks, including Rainbow Games Tāmaki Makaurau Auckland, RGTMA, Rainbow Games 26 or any variation on these, on personal or team uniforms/clothing, merchandise, or promotional material.

I agree not to act in a way that would harm or compete with or devalue Rainbow Games Tāmaki Makaurau Auckland sponsors’ rights regarding branding potential, logo rights, exclusive presence, etc at venues where events are being held. If at any time during the event, officials determine, at their sole discretion, that my actions may result in the devaluation of said sponsor rights or competes with the event sponsors, I will be required to immediately cease such action, including the removal of any uniforms, signs or other items that compete with sponsor or potentially devalues such sponsorship.

Promotional Material

I hereby grant Rainbow Games Tāmaki Makaurau Auckland the unconditional right to use, at its discretion, photographic pictures of myself in any form of media, art, advertising, trade, visual documentary, promotional material, merchandise or film coverage of any kind without compensation to me or approval by me. I will not make any unauthorised reproductions or copies of Rainbow Games Tāmaki Makaurau Auckland logo or likenesses without written permission from event organisers.

Applicable Law

These terms and conditions shall be governed by and construed in accordance with the law of New Zealand and you hereby submit to the exclusive jurisdiction of the New Zealand courts.