CONSTITUTION AND RULES OF EASTERN CENTRAL BAY OF PLENTY ARCHERY ASSOCIATION
CONSTITUTION
1 Name
The name of the Association is ‘EASTERN CENTRAL BAY OF PLENTY ARCHERY ASSOCIATION’
(‘the Association’)
2 Objectives
3 Registered Office
The registered office of the Association shall be situated at the residential address of the Secretary or such other place or places as the Association shall from time to time determine.
4 Members
Membership policies are:
5 Life Members
At any Annual General Meeting of the Association, a life member or members may be elected in recognition of any distinguished service he or she may have rendered to archery within the Association.
Nominations in writing must be proposed by two officers of the Association representing separate clubs, and must be sent to the Secretary at least thirty (30) clear days before the Annual General Meeting.
Life members shall receive notice of all meetings of the Association and may attend, speak upon and vote on all matters brought forward.
6 Cessation of Membership
Any member shall cease being a member.
7 Expulsion of Members
The committee may, by letter, invite any member to retire from membership for breach by him or her of these rules, and unless a suitable appeal in writing is lodged with the Committee within twenty-one (21) days following receipt of the letter, that member shall cease to be a member.
If an appeal in writing is received by the Committee within the time specified, the Committee shall appoint five (5) senior members of the Association to a Jury of Appeal to hear such appeal at a time and place to be determined by the Committee and the decision of that Jury of Appeal shall be binding on the applicant and the Association and will be final.
8 Annual Subscriptions
The annual subscription to the Association shall be determined at the Annual General Meeting of the Association by a majority vote of senior members attending, and subscription to take effect from the 1st day of October in the year following.
Each member may affiliate to the Association and, through their Club Secretary, pay to the Association, an annual fee.
9 Alteration of Constitution
These Rules may be amended, added to, rescinded or otherwise varied or amended by a resolution passed by a simple majority of those present at a general meeting of which fourteen (14) days’ notice has been given and confirmed at a subsequent general meeting held not more than three (3) calendar months nor less than fourteen (14) days thereafter by a simple majority of those present.
Every such notice shall set forth the purport of the proposed alteration, addition, rescission, variation or amendment and may be given by posting the same to the Secretary of each club within the Association.
Shooting rules of the Association may be changed at any time with the total agreement of the executive committee.
10 Annual General Meeting
The Annual General Meeting shall be held in October of each year, at the place of, and during the period of, the Annual District Championships for the following purposes:
11 Executive Committee
The affairs and business of the Association shall be controlled and managed by an Executive Committee (‘herein referred to as “The Committee”) consisting of:
The officers shall be elected annually at the Annual General Meeting of the Association.
If any vacancy shall occur within the Committee before the next Annual General Meeting, the Committee shall fill such vacancy in the interim.
The Committee shall meet at times and places as shall from time to time be determined by the President and at all such meetings the Committee shall determine its own procedure.
It shall be the duty of the Committee generally to conduct the affairs of the Association, to collect all subscriptions and keep usual and proper books of account properly posted up and other records of the business of the Association and to prepare and submit to the Annual General Meeting a report, balance sheet and statement of accounts for the preceding year.
12 General Meetings
General Meetings of the Association may be called by the Secretary on the request of the majority of the Committee or upon application by the majority of the senior members of any one Club.
Notice of, and the reason for, the General Meeting of the Association shall be given to the members by the Secretary at least fourteen (14) clear days before such meeting by notice posted to the Secretary of each Club.
Ten (10) senior members shall form a quorum from amongst members of three Clubs within the Association.
The meeting shall be conducted by the President, or appointed Chairperson, in accordance with the commonly accepted rules for the conduct of meetings as practiced in New Zealand.
Each senior member present shall be entitled to one vote and the Chairperson may have a casting vote. The Chairperson shall decide upon a show of hands in the first instance but any two members may request a ballot whereupon two (2) persons appointed by the Chairperson shall act as scrutinizers.
13 Control of Funds
All the funds of the Association shall be paid into a savings bank or trading bank nominated by the Association to the credit of the Association and all accounts shall be submitted for the approval of the Association and be paid by withdrawal form from the said savings bank or trading bank accounts such withdrawals to be signed by the elected Committee Member:
President, Vice-president, Secretary, Treasurer or Secretary/Treasurer
14 Financial Year
The financial year of the Association shall commence on the 1st day of October in each year and end on the 30th day of September in the year following.
15 Striking Off
Any Club may by resolution at a General Meeting of the Association be struck off the role in the cases where the club:
16 Dissolution
The Association shall be wound up, if at a Special Meeting of which notice has been given, a majority of those senior members present, in voting, pass a resolution to this effect. If, upon dissolution, there remains, after satisfaction of all debts and liabilities any surplus whatsoever, it shall vest in the Committee to be disposed of in such manner as it sees fit.
SHOOTING RULES
General shooting rules
All Association competitions will consist of Senior, Master, Teen and Pre-teen Divisions.
All Association competitions will cater for recurve, compound, longbow, barebow and crossbow bow types.
All Association competition entries will be taken at the first day of competition. If a junior is 12 years or younger on the first day of competition, they shall be entered into the Pre-teen Division. If they are 13 to 19 years old, they will be entered into the Teen Division. If a member is 50 years old or older on the first day of a competition, they may, if desired, enter the competition in the Master Division.
To be eligible for Association awards ECBOPAA members must shoot all rounds sent in within an Association club grounds.
To be eligible for Association awards in the summer and winter postal rounds, archers must submit at least three scores in each respective competition.
ECBOPAA SUMMER POSTAL LEAGUE
This six-month postal shoot runs in conjunction with the NZ Archery League Postal Shoot, but is an individual shoot, not a team shoot. Individual scores are to be submitted for this shoot. To be shot in a minor tournament situation (club shoot with independent witness is fine).
CRITERIA
Criteria for ECBOPAA archers is that all rounds must be shot within any ECBOPAA club grounds. Non-ECBOPAA archers may shoot at any archery club grounds.
An invitation to the shoot is extended to non-ECBOPAA clubs. Non-ECBOPAA participants will be eligible for awards for 1st, 2nd and 3rd OVERALL placings in each division.
Clubs may shoot as many times as desired within the designated month/s of the shoot and the highest score from each individual archer participating is to be submitted as per below.
Scores will be recorded each day of shooting on a recording sheet (available from the Shoot Co-ordinator) held at each club range where the independent witness/es will record the score. At the end of each month, the recording sheet will be obtained by the club contact, who will then verify the highest scores for each of their archers from the recording sheet.
SUBMITTING SCORES
Although this shoot runs over six months, there will only be five results submitted:
October
November
December/January
February
March
The best individual scores are to be submitted via Google spreadsheet by each club contact. These are to be submitted by the 7th day of the following month of the shoot to the Shoot Co-ordinator at the email address of the Shoot Co-ordinator.
Any scores submitted after the 7th day of the following month may be accepted at the discretion of the Shoot Co-ordinator.
Please fill out all details required on the Google spreadsheet. The Masters, Teens and Pre-teens divisions are determined by the age on the 1st of October. If an archer is 20 years old or older on the 1st of October, they shoot as a senior. If an archer is 12 years old or younger on the 1st of October, they may enter as a Pre-teen. If an archer is between 13 and 19 years old on the 1st of October, they may enter as a Teen. If an archer is 50 years old or older on the 1st of October, they may enter as a Master.
Awards
There will be awards for ECBOPAA members in all divisions for an accumulated score over the entire six months. Archers need to shoot a minimum of three months to qualify for awards. All ECBOPAA archers must be from an ECBOPAA affiliated club to claim awards.
THE SHOOTS (Full Details Below)
There are two shoots available to accommodate the very young archers: the Pre-teen age group (age as at 1st of October) will shoot the Vera London Fun Shoot (details below) and everyone else (who have been shooting for one year or more) will shoot the Canadian 900.
Novice Class
There is a Novice Class for archers who have been shooting for less than one year and do not feel comfortable shooting the longer distances. This is classed as a Vera London Novice Fun Shoot. Archers can only shoot in this class once; i.e. if they shoot in it this year, they cannot shoot in it again. Awards will be given for 1st, 2nd and 3rd place for each bow type.
SHOOT FEES
The cost of this shoot is $10.00 per entry and is required to be paid with the first set of results in November. There is no need to pre-register for this shoot; archers will be entered once the first month’s scores have been received.
All fees are to be paid directly into the ECBOPAA account (an invoice will be sent to each club after the first submission of scores and also as further submissions are made over the summer period).
Compound
Men / women
Senior / master / teen / pre-teen
(8 divisions in total for compound)
Recurve
Men / women
Senior / master / teen / pre-teen
(8 divisions in total for recurve)
Crossbow
Men / women
Senior / master / teen / pre-teen
(8 divisions in total for crossbow)
Longbow
Men / women
Senior / master / teen / pre-teen
(8 divisions in total for longbow)
Barebow
Men / women
Senior / master / teen / pre-teen
(8 divisions in total for barebow)
SHOOTS
Canadian 900
Seniors, Masters and Teens, or those between the ages of 13 and 19 inclusive (as at 1st of October):
10-zone scoring (all bow types large 10)
30 arrows shot at each of the three distances with the target faces and distances as in the table below:
Bow Type | Face | Distance 1 | Distance 2 | Distance 3 |
Crossbow | 60cm | 55m | 45m | 35m |
Compound | 80cm | 55m | 45m | 35m |
Recurve | 122cm | 55m | 45m | 35m |
Recurve 65+ | 122cm | 45m | 35m | 25m |
Barebow | 122cm | 45m | 35m | 25m |
Barebow 65+ | 122cm | 35m | 30m | 25m |
Longbow | 122cm | 35m | 30m | 25m |
Up to and including the year of their 15th birthday.
10-zone scoring (all bow types large 10)
30 arrows shot at each of the three distances with the target faces and distances as in the table below:
U16 Crossbow | 60cm | 45m | 35m | 25m |
U16 Compound | 80cm | 45m | 35m | 25m |
U16 Recurve | 122cm | 45m | 35m | 25m |
U16 Barebow | 122cm | 35m | 30m | 25m |
U16 Longbow | 122cm | 25m | 20m | 15m |
Pre-teen
Pre-teen or those 12 years old or younger (as at 1st of October) and all archers who have been shooting for less than one year.
10-zone scoring (all bow types large 10)
30 arrows shot at each of the three distances with the target faces and distances as in the table below:
Pre-teen | 122cm | 25m | 20m | 15m |
Novice Class
For those who have been shooting for less than a year and do not feel comfortable with shooting the longer distances. Mixed division of bow types, age and gender. There will not be medals for this divisions only awards.
10-zone scoring (all bow types large 10)
30 arrows shot at each of the three distances with the target faces and distances as in the table below:
Novice | 122cm | 35m | 30m | 25m |
ECBOPAA Indoor Championships
The ECBOPAA Indoor Championships will be held as a single venue or multi venue event hosted by clubs within the ECBOPAA region.
The Indoor Championships will be usually held over the weekend following Kings Birthday weekend each year.
The shoot could consist of any indoor round consisting of 60 arrows x 2, 120 scoring arrows altogether.
All archers have a choice of shooting multi- or single-target face.
DIVISIONS
Compound
Men or women (select one)
Senior or master or teen or pre-teen (select one)
Recurve
Men or women (select one)
Senior or master or teen or pre-teen (select one)
Crossbow
Men or women (select one)
Senior or master or teen or pre-teen (select one)
Longbow
Men or women (select one)
Senior or master or teen or pre-teen (select one)
Barebow
Men or women (select one)
Senior or master or teen or pre-teen (select one)
ECBOPAA CHAMPIONSHIP RULES
The ECBOPAA Championships will be a multi shot event of 3 events. The ECBOPAA Championships will begin at the ECBOPAA Indoor Championships and will be presented at the following ECBOPAA Rosebowl which will be the final event.
The ECBOPAA Championships will span over a one-year period but will be awarded as for example 2025/2026, as the beginning and end of the Championships will be two separate years.
The events will be as follows.
ECBOPAA Indoor Championships
ECBOPAA Clout or Field event (or both)
ECBOPAA Outdoor Target
You must shoot in all three events at the correct distances and all in the correct bow type (except for crossbow where the clout event is optional).
If an archer is unable to shoot from the correct distances, they may shoot at closer distances, but will automatically be out of the running for the trophy in their division.
There will be one aggregate trophy for each division:
Pre-teen juniors must shoot at pre-teen distances and teen juniors must also shoot from teen distances to qualify for trophies.
Pre-teen juniors must be under 13 years old on the first day of the ECBOPAA Championships.
Teen juniors must be under 20 years old on the first day of the ECBOPAA Championships.
Masters must be 50 years old or older on the first day of the ECBOPAA Championships.
Trophies
Compound
Men / women
Senior / master / teen / pre-teen
(8 trophies in total for compound)
Recurve
Men / women
Senior / master / teen / pre-teen
(8 trophies in total for recurve)
Crossbow
Men / women
Senior / master / teen / pre-teen
(8 trophies in total for crossbow)
Longbow
Men / women
Senior / master / teen / pre-teen
(8 trophies in total for longbow)
Barebow
Men / women
Senior / master / teen / pre-teen
(8 trophies in total for barebow)
Champion of Champions Trophy
Trophy to be allotted to the archer with highest placing be they senior, master or junior shooting any bow type recognised by the association.
5 points given for a first placing for any of the 3 events
3 points given for a second placing for any of the 3 events
1 point given for a third for any of the 3 events
If both field and clout are held during the year, and in the event that an archer attends both field and clout events, only their highest achievement of the 2 events will count towards the ECBOPAA Championships.
Maid Marion Trophy
The first arrow shot in the first sighting end at correct distances by WA rules by a woman be they senior, master or junior shooting any bow type recognised by the association that is the closest to the flag.
Robin Hood Trophy
The first arrow shot in the first sighting end at correct distances by WA rules by a man be they senior, master or junior shooting any bow type recognised by the association that is the closest to the flag.
Events
ECBOPAA Indoor Championships
This event to be held as a multi venue event generally the weekend following Kings Birthday weekend.
Shoots vary from year to year but generally are shot on either a 40 or 60cm target face at 18m.
Outdoor Target Event
The target event will be held at the ECBOPAA Rosebowl (generally held in May each year)
The shoot for seniors, masters and under 16 and above ANZ age divisions will be a
Murrumbeena
90 arrows at 37m
5-zone scoring
Compound: 80cm, three-spot target face (one spot per archer)
Recurve/Longbow/Barebow: 122cm single target face
Crossbow: 60cm, three-spot target faces (three spots per archer)
The shoot for those in the under 14 ANZ age division and combined novice will be at 25m
25m Shoot
90 arrows at 25m
5-zone scoring
All bow types shoot 122cm face
The shoot for pre-teens will be at 14m
14m Shoot
90 arrows at 14m
5-zone scoring
All bow types shoot 122cm face
Clout Event
A single or double clout round shall consist of six scoring ends, each of six arrows. Two sighter ends, each of six arrows, shall be allowed prior to the commencement of scoring. The clout round should be shot twice.
The Clout will be shot by Archery New Zealand rules for bow types, age groupings and distances.
Or Field Event
The double field shoot will be shot under WA rules where possible for bow types and age groupings.
Unlike the WA rules, however, during this shoot archers may shoot twice at each target rather than moving around the course twice. This will be at the discretion of the host club.
Senior, master and teen distances vary from 60m to 10m.
Pre-teen's distances vary from 40m to 5m.
Scoring will be 6 for the inner ring, 5,4,3,2,1.
Variations from WA rules will be subject to approval by the executive committee.
ECBOPAA Rosebowl
(generally held in May each year)
The ECBOPAA Rosebowl is a team shoot.
Three archers per team to be pre-named before the commencement of shoot in any discipline compete for the Rosebowl and Hiccup Cups. The Rosebowl being awarded to the top scoring team and the Hiccup to be awarded to the runner up team.
Teams eligible for trophies must consist of three members from the same club shooting at 37m on the correct target face.
The shoot for seniors, masters and under 16 and above ANZ age divisions will be a
Murrumbeena
90 arrows at 37m
5-zone scoring
Compound: 80cm, three-spot target face (one spot per archer)
Recurve/Longbow/Barebow: 122cm single target face
Crossbow: 60cm, three-spot target faces (three spots per archer)
The shoot for those in the under 14 ANZ age division and combined novice will be at 25m
25m Shoot
90 arrows at 25m
5-zone scoring
All bow types shoot 122cm face
The shoot for pre-teens will be at 14m
14m Shoot
90 arrows at 14m
5-zone scoring
All bow types shoot 122cm face
The Combined Novice section is for archers who are new to archery and have been shooting for less than a year regardless of bow type. An archer can only shoot in this category for one year. This division includes all bow types, age and gender in one group.
Entry fee
$10 per senior/master
$10 per youth (includes certificate)
ECBOPAA Vera London Memorial Waitangi Day Postal Shoot
Open to all Eastern Central Bay of Plenty Archery Association Affiliated Members.
To be shot wet or fine on 6 February.
BURTON ROUND - Shoot for Seniors, Masters and Teen 16 to 20 years
30 arrows at 55m, 46m and 37m
10-zone scoring (Inner 10 does not apply for compound)
Sighting arrows at each distance
Target face size
Recurve, longbow, compound and barebow: 122cm
Crossbow: 60cm
JUNIOR BURTON ROUND - Shoot for Novice (20 years and over), Development (as defined by Archery NZ) and Teen B (from 13 and up to 16 years)
30 arrows at 37m, 28m and 18m
10-zone scoring (Inner 10 does not apply for compound)
Sighting arrows at each distance
Target face size
Recurve, longbow, compound and barebow: 122cm
Crossbow: 60cm
FUN SHOOT - Shoot for Under 13 Years (Pre-teen) and Novice shooters (Under 20 years)
30 arrows at 25m, 20m and 15m
10-zone scoring
Six sighting arrows at each distance
Target face sizes
All disciplines: 122cm
Age Divisions
Pre-teen men
Pre-teen women
Novice – young archers who have been shooting for less than 1 year regardless of bow type
Bow Types
Compound, Recurve, Barebow and Crossbow
DIVISIONS
Compound
Men or women (select one)
Senior or master or teen A or B or pre-teen (select one)
Recurve
Men or women (select one)
Senior or master or teen A or B or pre-teen (select one)
Crossbow
Men or women (select one)
Senior or master or teen A or B or pre-teen (select one)
Longbow
Men or women (select one)
Senior or master or teen A or B or pre-teen (select one)
Barebow
Men or women (select one)
Senior or master or teen A or B or pre-teen (select one)
Novice
The two Novice classes are for archers who are new to archery and have been shooting for less than a year regardless of bow type. The two classes are divided by age, allowing young archers to shoot the shorter distances of the Fun Shoot and older archers the longer distances of the Junior Burton. An archer can only shoot in this category for one year. This division includes all bow types and gender in one group.
Development
The Development class is as defined by Archery NZ.
NB: There will be awards for the Fun Shoot Novices as a combined group. The Novice and Development classes shooting the Junior Burton will have medals awarded as a combined group.
Participants will only be eligible for awards if they shoot at the correct distances.
If an archer is unable to shoot at the correct distances, they may shoot down a distance but they will not be eligible for awards.
Age groupings are effective on the day of shoot. If a participant is 12 years old on the shoot day they will shoot as a pre-teen. If they are 13 years old on the day of shoot, they will shoot as a teen.
In the case of a draw, the persons who drew will be placed as equals.
Entry fee of $10.00
All scores to be submitted with all relevant information to the Google spreadsheet for the shoot.
All entry fees to be paid online. An invoice will be sent out to each club who has entered the event after the final date of submission.
Please remember all archers must be affiliated to ECBOPAA
ECBOPAA WINTER POSTAL SHOOT
The ECBOPAA strongly encourage the participation of all archers, be they affiliated to the Archery NZ or not. We strongly feel that by giving archers the opportunity to participate in friendly competitions gives them the encouragement needed to join Archery NZ when the time is right for them.
ECBOPAA have participated in a winter postal shoot over five months throughout the winter season for a number of years. The shoot also gives youth and senior archers a focus over the winter months when it is harder to shoot the longer distances. The winter shoot is based on an accumulated score over the entire five months. Each month, the previous accumulated score will be added to the current month’s score for a RUNNING TOTAL.
Due to the limited number of youth in the ECBOPAA region, there are only two different age divisions for youth for this shoot: Teen and Pre-teen. Youth in the U14 and U11 are asked to shoot at the shorter distances below. All other archers shoot at 18m. This gives the younger youth a head start on the older juniors, but also allows them to compete against them.
Youth Archers in the Archery NZ U11 class shoot the rounds at 10m.
Youth Archers in the Archery NZ U14 class shoot the rounds at 15m.
All other age classes shoot the rounds at 18m.
If a youth is 12 years or younger on the 1st of May, they enter the Pre-teen Division. If they are 13 years or older on the 1st of May, they enter the Teen Division.
If an archer is 50 years or older on the 1st of May, they will be entitled to shoot in the Masters Division if they wish to.
All rounds are 60 arrows each.
Archers may shoot the postal shoot for the month as many times as they wish during the month within a minor tournament situation (club shoot is fine). All scores must be witnessed. Scores will be recorded each day of shoot on a recording sheet held at each club range (available from the Shoot Co-ordinator), where an independent witness will record the score. At the end of each month, the recording sheet will be obtained by the club contact, who will then verify the highest scores for each of their club members from the recording sheet. The results are not expected to be sent in each month on this recording sheet; it is only a tool for the club contacts to ensure that they have all scores shot each month and a method to ensure that all scores are shot within the competition rules.
A fee of $10.00 applies to all participants per entry. ECBOPAA members will be eligible for ECBOPAA awards for 1st, 2nd and 3rd placings from ECBOPAA members in each division. All other participants will be eligible for awards for 1st, 2nd and 3rd OVERALL placings in each division. Competitors must submit at least three scores within the five-month period to be eligible for any awards.
This competition is Google spreadsheet based. All data must be submitted by the 7th day of the following month of the shoot by a delegate in your club. Any scores received after this date will be accepted at the discretion of the Shoot Co-ordinator. Please indicate all relevant information required on the Google spreadsheet.
An invoice will be sent after the final submission date of the first month of the competition and each month that further submissions are made.
All ECBOPAA club participants must be members of an ECBOPAA affiliated club at the time of submitting scores.
To be eligible for ECBOPAA awards. ECBOPAA members must shoot all rounds sent in on ECBOPAA club grounds.
PROGRAMME
May: Vegas (600)
June: Portsmouth 1 (large 10)
July: Portsmouth 2
August: ECBOPAA 360
September: Portsmouth 1 (compound inner 10 only)
DESCRIPTION OF SHOOTS
Vegas (600)
Compound/Recurve/Crossbow/Barebow/Longbow:
Seniors and masters Vegas or Standard 40cm target face.
Teens and pre-teens Standard 60cm face.
Full face or multi face
10-zone scoring (X,10,9,8,7,6,5,4,3,2,1) maximin score of 600
60 arrows (10 x 6 arrow ends or 20 x 3 arrow ends)
All shoot from 18m except U14 shoot from 15m, U11 shoot from 10m
Portsmouth 1
Compound/Recurve/Crossbow/Barebow/Longbow: Standard 60cm target face
Full face or multi face
10-zone scoring (X,10,9,8,7,6,5,4,3,2,1)
During June all bow types score large 10 (X,10)
During September all bow types except compound score large 10 (X,10),
During September compound score inner 10 (X) only
Maximin score of 600
60 arrows (10 x 6 arrow ends or 20 x 3 arrow ends)
All shoot from 18m except U14 shoot from 15m, U11 shoot from 10m
Portsmouth 2
Compound/Recurve/Crossbow/Barebow/Longbow: Standard 60cm target face
Full face or multi face
5-zone scoring (9,7,5,3,1) maximin score of 540
60 arrows (10 x 6 arrow ends or 20 x 3 arrow ends)
All shoot from 18m except U14 shoot from 15m, U11 shoot from 10m
ECBOPAA 360
Compound/Recurve/Crossbow/Barebow/Longbow: Standard 60cm target face
Full face or multi face
6-zone scoring, scoring 6 for the X or inner 10 only, 5 for remainder of gold, 4 red, 3 blue, 2 black, 1 white
Maximin score of 360
60 arrows (10 x 6 arrow ends or 20 x 3 arrow ends)
All shoot from 18m except U14 shoot from 15m, U11 shoot from 10m
DIVISIONS
Compound
Men or women (select one)
Senior or master or teen or pre-teen (select one)
Recurve
Men or women (select one)
Senior or master or teen or pre-teen (select one)
Crossbow
Men or women (select one)
Senior or master or teen or pre-teen (select one)
Longbow
Men or women (select one)
Senior or master or teen or pre-teen (select one)
Barebow
Men or women (select one)
Senior or master or teen or pre-teen (select one)